Legal Secretary

Davies and Partners Solicitors is a well-established law firm with over 30 years' experience. It has a national reputation for excellence in the Property sector and strength in depth in a wide selection of other legal services for businesses & individuals. There are 5 offices in London, Birmingham, Bristol, Devon and Gloucester.

**Job Purpose**

To provide a full and efficient secretarial service to the fee-earner exercising confidentiality and client care at all times

**Key Duties and Responsibilities**

Audio typing of letters and documents as dictated by the fee-earner.
Providing assistance to clients and external solicitors by giving up to date information as and when appropriate.
Identifying the urgency of phone calls and ensuring messages are brought to the attention of the fee-earner.
Updating data bases and directories where appropriate.
Ensuring files are kept tidy and filing is up-to-date including writing attendance notes.
Opening new files as and when instructed.
Closing files when matter is completed. Checking Nil balance with accounts, confirming destruction date with fee-earner.
Collating bundles of instructions to be sent to Council and collating Trial bundles by locating documents and putting into files and posting.
Assisting with marketing related administration and up keep of database.
To assist cover within the department at times of holidays and sickness.
To assist with covering on the office Reception desk at times of holidays and sickness.
To assist other departments with administrative tasks (scanning etc) when required.

**Person Specification**

Minimum Score 5 or above (Grade C) GCSE's in English and Maths
Legal Secretary or Typing Qualifications - desirable
Relevant experience working as a Legal Secretary in a fast-paced Legal environment
Experience in audio typing from dictation
Self-organised and proactive
Attention to detail
Ability to maintain client confidentiality
Adaptable to the needs of the business as changes occur during the operational requirements
Competence in the effective use of Information and Communications Technologies (lCT).
The ability to prioritise, meet deadlines, and work under pressure
Excellent interpersonal, communication and presentation skills
Knowledge and experience of working within the Employment Law discipline - desirable
Right to live and work in the UK, e.g. valid UK passport or appropriate visa/work permits.

**Compliance**

As part of our compliance procedures, applicants are asked to note that:
references will be followed up;
all gaps in CVs must be explained satisfactorily;
proof of identity and (where applicable) qualifications will be required;
appropriate suitability checks may be required prior to confirmation of appointment.

**Equal Opportunities**Davies and Partners Solicitors provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, colour, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable national laws. Davies and Partners Solicitors complies with applicable national laws governing non-discrimination in employment in every location in which the company has facilities.

**Location**: Bristol - Aztec West

**Contract Type**: Permanent

**Hours**: Full Time, 37.5 hours per week

**Salary**: Competitive

**Benefits**: Competitive

You may also have experience in the following: Paralegal, Employment Law Secretary, Legal Assistant, Employment Law Consultant, Administrative Support, Administrator, Legal Executive, Legal Secretary, Legal Administrator, HR Advisor, Law Graduate, Employment Law Advisor, Legal Graduate, etc.

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