Junior HR Administrator

The post holder will support the wider HR team to contribute to the successful delivery of the Human Resources functional objectives through supporting and reflecting the Company’s core values, aims and strategic objectives.

The HR Administrator is an integral part of the HR Department and will act as the first point of contact for HR related administration and ad-hoc queries, providing guidance and support to managers and employees across the full range of HR work while conforming to employment legislation and defined procedures to ensure accuracy and consistency. The post-holder will be required to undertake a range of HR procedures and various administration tasks in a timely and professional manager.

**Key Responsibilities**:

- Provide first line support and guidance to managers and employees across the full range of HR administration
- Respond to general queries from managers and employees about HR related administration issues, signposting them to the appropriate policies and procedures and escalating to senior members of the team as required
- Update and maintain employee records and HR systems with high levels of accuracy, sensitivity and confidentiality
- Preparing offer letters and contracts of employment for new employees and the associated new starter documentation, liaison with future employees and set up of probation reviews with the line managers
- Complete all administration for starters, leavers and changes to employee details and relevant information required for payroll and benefits processing
- Set up new starter pre-employment and criminal record checks
- Administer company induction processes and exit interviews
- Administer the Company’s on-line platform for mandatory training, including adding new starters, archiving leavers
- Administer and support the annual Performance Development Discussion process
- Raise purchase orders for HR related invoices
- Provide advice to users on the HR self-service system including resolving or supporting the resolution of problems related to using the system
- Simplyhealth membership check

**Payroll**
- To provide information and liaise with payroll on all payment queries to ensure a smooth payroll process and ensure management instructions/queries are actioned in a timely fashion

**Project work**
- To actively participate in and support the wider HR team with the development and implementation of projects as required

**General**
- To maintain own continuing professional development, keeping up to date with legal requirements and relevant HR developments
- To maintain appropriate confidentiality of information relating to the Company and its employees and maintain compliance with GDPR/Data Protection
- To adhere to Company Health, Safety and Environmental policy at all times
- Any other duties as required

**Formal Qualifications**

**Essential**
- GCSE Maths and English or equivalent
- Experience of working in a fast paced administration role
- Ability to work appropriately with high levels of confidential and sensitive information
- Experience of working to commanding and competing deadlines and service pressures/ demands
- Experience of producing accurate letters and employment/contractual documentation and correspondence
- Experience of maintaining comprehensive records
- Experience of prioritising workload, time management and dealing with conflicting priorities
- Ability to work without close management

**Desirable**
- Relevant HR related qualification or previous experience
- Experience of using HR software

**Personal Attributes**
- Excellent inter-personal, verbal and written communications skills and able to deal with colleagues at all levels of the business
- Ability to establish good working relationships within and external to the Company
- Ability to exercise high level of attention to detail on accuracy of work produced
- Ability to critique own work and consider the wider impact of actions
- Ability to work appropriately with high levels of confidentiality and sensitivity
- Excellent team player who is willing to support colleagues
- Strong IT skills, skilled in using Microsoft packages and experienced in working with HR software/databases
- Excellent organisational skills including the ability to manage time and prioritise effectively
- Able to work independently using own initiative without needing direction within specified guidelines and processes
- Flexibility
- Commitment to further training/continuous learning and development

This Job Description is a guide only and is not exhaustive. Additional duties may be required as and when the needs of the business or position dictate.

**Job Type**: Part-time
Part-time hours: 25 per week

**Salary**: £12.30 per hour

Schedule:

- Monday to Friday

Work Location: In person