Daycare Admin Officer

Contract Type: Permanent

Working Pattern: 27.5 hours per week - Term time only plus an additional 12 days

Advert End Date: 15th December 2024

**Salary**: NJC SCP 7 to 9 (£25,584 to £26,409 per annum - full time equivalent)
- (actual pay starting at £17,136 per annum)_

Tyne and Wear Learning Trust are looking to appoint a Daycare Admin Officer to be part of the highly committed team within our extremely popular Ofsted rated ‘Outstanding’ day care nursery. The post is contracted on a term-time only contract with additional 12 days at key times during the school holidays.

**Essential Criteria**
- Previous administrative experience.
- Strong organisational, communication and problem-solving skills.
- Proficiency with office software (e.g. Microsoft Office) and management information systems.

We wish to appoint a new member of staff who is committed to providing high quality support to our Early Years team within a purpose-built nursery. The post holder will work individually and as part of a wider team to provide a friendly, efficient administrative support to the Daycare team. This job requires a pro-active and reactive approach, an ability to flex and adapt with the daily requirements of the role, and excellent verbal and written communication skills.

Barnwell Daycare is part of Tyne and Wear Learning Trust, a multi-academy trust in the Northeast of England.

Tyne and Wear Learning Trust and its academies, safeguards and protects all its pupils and staff. Barnwell Daycare is recognised as an ‘Outstanding’ Early Years provider by Ofsted.

**Closing date**:Friday 13th December 2024

**Interviews**:tbc for w/c 18th December 2024

**Purpose of Job**:
This role is vital in ensuring the smooth daily operation of the daycare nursery, providing administrative support to the management team, staff, parents, and carers. A passion for working in a child-centered environment and possessing strong administrative skills.

**Administrative duties**
- To act as the first point of contact for parents, carers, and visitors.
- Maintain accurate and up-to-date records of children, staff, and nursery operations, ensuring compliance with data protection regulations (e.g., GDPR).
- Manage enrolment and admissions processes, including maintaining waiting lists and onboarding new families.
- Support the management with invoicing, fee collection, and basic financial record-keeping.
- Prepare and distribute newsletters, notices, and updates to parents and staff.

**Compliance and reporting**
- Ensure all daycare records comply with Ofsted and other regulatory body requirements.
- Support the preparation of reports and documentation for inspections or audits.
- Manage staff training and certification records, ensuring they remain up to date.

**Communication and liaison**
- Build positive relationships with parents and carers, addressing inquiries and resolving issues efficiently.
- Liaise with external agencies, suppliers, and contractors as required.
- Coordinate daycare events, meetings, and staff schedules / rotas.

**Operational support**
- Monitor and order office and daycare food and supplies, ensuring stock levels are adequate.
- Assist with health and safety checks and ensure policies are adhered to.

**Job Types**: Part-time, Permanent

Pay: From £17,136.00 per year

Expected hours: 27.5 per week

**Benefits**:

- Company pension
- Free parking
- On-site parking

Schedule:

- Monday to Friday

**Education**:

- GCSE or equivalent (preferred)

**Experience**:

- Administration: 2 years (preferred)
- Customer service: 2 years (preferred)

Work Location: In person

Application deadline: 13/12/2024
Expected start date: 27/01/2025