Administrator

**Job description**

Administrator

Location: Glenshire House, 14 Randolph Place, Kirkcaldy, Fife, KY1 2YX

Start Date: Immediate Starts Available

Contract: 40 hours

**Greens Retail who?**

Greens Retail are the leading c-store chain in Scotland, having been crowned Independent Retail Chain of the Year at the Grocer Gold Awards 2018 and finalists again in 2019 as well as numerous other awards such as Scottish Local Retailer of the Year.

At Greens Retail, our motto is 'redefining convenience retailing' and we differentiate from others by having a mission to create an awesome customer experience, highest store standards and unrivalled local involvement. Whilst we benefit from a strong Head Office support team based in Kirkcaldy, Fife, we take great pride in allowing our teams the autonomy to build their stores as if it was their own business. Benefiting from in-store bakeries, butcheries and many other in-store concessions, we are continually looking to expand our horizons.

Greens Retail are part of the Glenshire Group, a Scottish family-owned conglomerate based in Fife. The Group operates in multiple sectors Retail (Eros Retail), Hospitality, Property, Cleaning Hygiene & Business Supplies (Disruptive Brands), Online and Frozen Drinks (Skwishee).

**Facilities Admninistrator what?**

Ensuring all repairs, maintenance and works for all Greens Retail sites are carried out swiftly and cost effectively.

Liaise between Skwishee stockists and other colleagues to ensure installs, maintenance, repairs and removals of the machines are carried out swiftly and cost effectively.

Oversee and ensure all Group facilities are up to date, cost effective and efficient - including e.g. alalrms, phone lines, waste removal ect.

**Responsibilities**
- Identify repairs and maintenance for the business
- Liaise with stores with regards to repairs, maintenance and facilities providers to ensure swift and cost effective services is provided
- Maintain an approved list of suppliers which we can attain and use when required
- Ensuring health and safety measures are in place
- Quotations from subcontractors on required works
- When required, ensuring that all works quotations are submitted through approval max.
- Order materials from time to time
- Liaise with Skwishee stockists in relation to orders and repairs
- Liaise with facilities providers to ensure swift and cost effective service.
- Keep alarm lists up to date and ensure that codes are changed on a regular basis

**What do I need?**
- Excellent communication, written and verbal
- Ability to work under pressure prioritising and multi-tasking
- Good negotiation skills
- Good organisational skills

**Benefits?**
- Competitive Salary
- Colleague discount of 10% within retail stores & Subway and 30% within Glenshire Group hospitality sites
- Pension with 3% employer contributions
- Be part of a young, entrepreneurial and fun team
- Prosper & flourish with the business - if you succeed, we succeed
- Get involved within wider parts of the business - engage with fellow store managers, colleagues or pop in and see the Head Office team
- Ample opportunity to learn and grow, with career progression opportunities within retail or wider group businesses

Beyond this, it is essential you have the **willingness to deliver**, are **passionate about retail **and have strong **attention to detail**.

**When & how do we get started?**
- Please submit your CV

**Salary**: £22,000.00-£23,000.00 per year

**Benefits**:

- Additional leave
- Company pension
- Employee discount
- Store discount

Schedule:

- Monday to Friday

Work Location: In person

Reference ID: Facilities Administrator