Business Support Assistant

**Details**:
**Reference number**:

- 235022**Salary**:

- £21,045 - £23,233**Grade**:

- Administrative Assistant- A3**Contract type**:

- Permanent**Type of role**:

- Other**Working pattern**:

- Full-time**Number of posts**:

- 2Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- Aberdeen, Dundee, Glasgow, Inverness, LivingstonAbout the job

**Summary**:
**Are you a good communicator with a great eye for detail?**

An excellent opportunity has arisen for Business Support Assistants to join Education Scotland at an exciting time.

This role sits within our Strategic Business Unit, with the main focus to provide business planning and support across the organisation.

Education Scotland is Scotland's national improvement agency for education. Our role is to provide assurance and promote improvement, from the early years to adult learning. We are committed to embedding our values of excellence, creativity, integrity and respect in everything we do.

This role can be based out of one of our Education Scotland office locations in Glasgow, Livingston, Inverness, Dundee or Aberdeen.

**Job description**:

- Organising and managing logistics for events.
- Collating and processing data and maintaining databases (e.g. survey and evaluation responses, event attendees and engagement).
- Liaising with colleagues and external customers.
- Raising, tracking and receipting Purchase Orders (EASEbuy).
- Ensuring rota cover of reception duties such as, maintaining security in line with procedure, monitoring reception mailbox, ensuring visitors and contractors are signed in, provided with health and safety information and issued passes or keys where required.
- Ensuring staff have access to guidance and information about reception services, maintaining this on the intranet.
- Providing meeting room and car parking booking support, offering advice, supporting block bookings.

**Responsibilities**:
**Essential Criteria**

1. Experience of working in a fast paced office environment, proficient in the use of Outlook, Word and Excel IT packages.

2. Excellent verbal and communication skills, with the ability to build good working relationships with both internal and external stakeholders and collaborate effectively.

3. Excellent organisational skills with the ability to manage your workload. Along with using you own initiative to balance competing priorities and ensure deadlines are met.

4. Ability to collate different forms of data to provide appropriate information to produce reports and recommendations

**Benefits**:

- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- A Civil Service pension with an average employer contribution of 27%

Things you need to know

**Security**:
- People working with government assets must complete basic personnel security standard checks.**Selection process details**:
Interview dates TBC.

Feedback will only be provided if you attend an interview or assessment.**Nationality requirements**:
This job is broadly open to the following groups:

- UK nationals
- nationals of Commonwealth countries who have the right to work in the UK
- nationals of the Republic of Ireland
- relevant EU, EEA, Swiss or Turkish nationals working in the Civil Service
- relevant EU, EEA, Swiss or Turkish nationals who have built up the right to work in the Civil Service
- certain family members of the relevant EU, EEA, Swiss or Turkish nationals

Further information on nationality requirements**Working for the Civil Service**:

- The Civil Service Code sets out the standards of behaviour expected of civil servants.
- We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles.-
- Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.**Contact point for applicants**:
Job contact:

- Name:
- Jill Stewart
Recruitment team :