Administrative Officer

**Details**:
**Reference number**:

- 433546

**Salary**:

- £25,235 - £28,131
- A Civil Service Pension with an employer contribution of 28.97%

GBP

**Job grade**:

- Administrative Assistant
- A3

**Contract type**:

- Permanent

**Type of role**:

- Operational Delivery

**Working pattern**:

- Full-time

**Number of jobs available**:

- 2

**Contents**:

- Location
- About the job
- Benefits
- Things you need to know

**Location**:

- Inverurie

**About the job**:
**Job summary**:
Are you a good communicator with a great eye for detail and looking for an opportunity to support key Scottish Government priorities?

This is a Modern Apprentice opportunity for two Administration Officers to join the team to provide support the business in a variety of duties including the delivery of high quality customer service for our farmers and customers, processing subsidies scheme grants and providing effective business support for the office.

We would encourage school/college leavers as this is an excellent opportunity to start your Civil Service career while also gaining an SVQ qualification.

**Job description**:

- Dealing with telephone, written and face to face enquiries from both internal and external customers including assisting with registration and navigation of RPID's online systems.
- Reception Duty dealing with visitors to the office.
- General administrative duties, including filing, acknowledgement and onward processing of mail and franking outgoing post as well as maintaining spreadsheet information.
- Administrative processing in support of the Seed Potato Classification Scheme, including the preparation of documents for the export of Potatoes and Used Farm Machinery.
- Providing efficient, effective and proactive support to the team.

**Person specification**:
**Experience**- An understanding of IT systems, including Microsoft Office or similar.

**Behaviours**:

- Communicating and influencing - **Level 1**:

- Working together - **Level 1**:

- Managing a quality service - **Level 1**

**Behaviours**:
We'll assess you against these behaviours during the selection process:

- Communicating and Influencing
- Working Together
- Managing a Quality Service

**Benefits**:

- Alongside your salary of £25,235, Scottish Government contributes £7,310 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.
- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- A Civil Service pension with an employer contribution of 28.97%

**Things you need to know**:
**Selection process details**:

- This vacancy is using Success Profiles, and will assess your Behaviours and Experience.

Feedback will only be provided if you attend an interview or assessment.

**Security**:

- People working with government assets must complete baseline personnel security standard (opens in new window) checks.

**Nationality requirements**:
This job is broadly open to the following groups:

- UK nationals
- nationals of the Republic of Ireland
- nationals of Commonwealth countries who have the right to work in the UK
- nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS)
- Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements

**Working for the Civil Service**:

- The Civil Service Code sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles.

**Diversity and Inclusion**:

- The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan and the Civil Service Diversity and Inclusion Strategy.
- This vacancy is part of the Great Place to Work for Veterans initiative.
- Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

**Contact point for applicants**:
**Job contact**:

- Name : Lianne Barron

**Recruitment team**: