Executive Assistant

21 hours ago

Edinburgh, United Kingdom Visit Scotland Full time

**Executive Assistant** **-** **(**25000004**)**

**Description**

VisitScotland is Scotland’s National Tourism Organisation, and we’re proud to promote the wealth of incredible features our country has to offer. Our aim is to benefit Scotland by growing its tourism industry and giving it a renowned presence in the global marketplace.

Working within the CEO’s office the Executive Assistant role is a key member of the organisation’s administrative support team, providing essential administrative support to the Executive Leadership Team. As part of the CEO Office, reporting to the Business Manager, you will be primarily responsible for supporting 2 Directors from VisitScotland’s Senior Leadership team.

The CEO Office is a small, but highly effective team that work collaboratively to support the CEO and the Executive Leadership Team to ensure all the administrative needs of the organisation are met.

You will gain extensive knowledge of VisitScotland and it’s aims and objectives in this role and will build strong relationships with key personnel within the organisation and externally. Discretion and confidentiality are essential attributes for a successful Executive Assistant. This post is key to the smooth day to day operation of the Directorates it supports. It includes providing professional secretarial and administrative support to the Directors usually on a one-to-one basis, diary management, prioritising busy workloads, as well as supporting with key strategic projects as required. The role also supports the wider CEO Office team with the delivery of the organisation’s board meeting programme.

Contract Type: Permanent
Salary Grade: Grade D, (£31,638- £33,978 p.a.)

Last Date for Submissions: 31st January 2025

This role can be based out of our Edinburgh or Glasgow Office. VisitScotland operates a hybrid working culture, partially office and partially home based.

With family-friendly and flexible working policies, we offer an impressive range of benefits and professional development. We are an equal opportunities employer, and value diversity in all its forms.

**Qualifications**

**What you must have**:

- Extensive experience in a demanding and fast paced administrative role or equivalent experience in an Executive Assistant position working with staff at a senior level
- Excellent IT skills, in particular Word, Excel, Outlook and PowerPoint.
- Experience of minute taking.
- Excellent general administrative, organisational and interpersonal skills.
- Ability to forward plan, work to deadlines and take a proactive approach to organising a busy and demanding workload.
- Excellent communication skills.
- Experience of creating executive levels presentations.
- An eye for detail and ‘365 degree’ vision
- Ability to work juggle priorities in in self-led manner.
- Experience of organising meetings and coordinating logistics associated with venue hire and other logístical needs associated with small/medium corporate meetings.

**What we’d like you to have**:

- Short-hand skills would be desirable and would aid the job holder.
- An interest in Scotland, tourism and marketing.
- VisitScotland actively promotes the Gaelic language and an interest in the language or possession of Gaelic language skills would be considered a desirable attribute in any prospective employee

**Work Locations**: VisitScotland Main Office VisitScotland Waverley Court4 East Market Street Edinburgh EH8 8BG

**Job**: Managerial and Technical

**Full/ PartTime**: Full Time

**Job Posting**: Jan 17, 2025

**Unposting Date**: Jan 31, 2025

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