Board Clerk

**ABOUT CITY HARVEST** City Harvest is London’s original food redistribution charity on a mission to rescue food, people, and the planet Our HQ is in Acton Central, with satellite food rescue sites in east and south London. Our mission is to alleviate food poverty across the capital and reduce industry food waste and its harmful effects on the planet. We currently rescue and deliver enough free food for over 1.5 million meals a month to London communities. Our work environment is dynamic and exciting. We operate from a modern office, attached to our food rescue warehouse where all the action happens. We provide a supportive working environment, and opportunities to grow and learn while making a real difference. **ABOUT THE ROLE** The Board Clerk is primarily responsible for the smooth and efficient running of meetings of the Trustee Board, providing assistance and support to the Chair of the Board of Trustees. Trustees will meet on a regular basis. In addition, you will be tasked with monitoring the Trustee Board member action points, as well as overseeing the Trustees Area on Google Drive, ensuring content is complete and in date. **KEY RESPONSIBILITIES** - Provide administrative support to the Board of Trustees and sub committees within the organisation to enhance their effectiveness, ensuring they function smoothly and contribute meaningfully to the organisation’s objectives. - Prepare for Board meetings with the Chair, CEO and others as appropriate by planning meeting dates, book rooms (if applicable), send out notifications, minutes, follow-ups and other papers as appropriate. - Onboard new Trustees, e.g. introducing them to the organisation, its mission, and their specific roles and responsibilities, ensuring they are well-prepared to contribute effectively. - Manage all necessary paperwork related to the trustees, including documentation for new trustees and processes for handling departing trustees. This ensures that all administrative aspects are handled efficiently and in compliance with organisational policies. - Provide support to the Food Council within the organisation to function effectively. - Draw up meeting agendas in liaison with the Chair and/or CEO. - Take minutes at Board meetings, accurately record decisions and actions in the minutes and report to the next Board meeting on the progress of actions and the result of decisions. - Making suitable arrangements for any reporting requirements, ensuring that Trustee decisions are implemented in accordance with the charity’s governing document or other internal operational procedures. **ABOUT YOU** **DESIRED SKILLS & EXPERIENCE** - 3+ years’ experience in a similar role supporting a charity Board is essential. - Excellent time-management and organisational skills. - Ability to cope with high work volumes and perform well under pressure. - Excellent interpersonal and communication skills and the ability to build healthy work relationships. - Problem-solving skills and positive, proactive "can-do" attitude. - Technological proficiency in relevant software - e.g. proficiency in Microsoft Office, Outlook, and Google products. **QUALITIES REQUIRED FOR SUCCESS AT CITY HARVEST** - Charitable - Compassionate - Community-focused - Aspiring - Trustworthy - Collaborative team player **JOB DETAILS** - **Job Type**:Part-time, permanent. - **Days of work**:2 days in a calendar month (to be worked Monday to Friday). - **Salary**:£13.50 per hour (negotiable depending on experience). - **Place of Work**:Unit 8, Acton Park Industrial Estate, London, W3 7QE. - At City Harvest London, we embrace equality as part of our ways of working because we believe it is the right thing to do for our people, our community, and our success. We do not discriminate in employment based on race, religion, sexual orientation, national origin, political affiliation, disability, age, marital status, medical history, parental status, or genetic information._ **Job Types**: Part-time, Permanent Pay: From £13.50 per hour **Benefits**: - Bereavement leave - Casual dress - Company events - Company pension - Cycle to work scheme - Discounted or free food - Free parking - Health & wellbeing programme - Life insurance - On-site parking - Private dental insurance - Private medical insurance - Sick pay **Experience**: - Clerical: 3 years (required) - Administrative experience: 3 years (required) - Time management: 3 years (required) - Organisational skills: 3 years (required) Work authorisation: - United Kingdom (required) Work Location: In person