Senior Administrative Assistant
1 week ago
**About Pinterest**:
Millions of people across the world come to Pinterest to find new ideas every day. It's where they get inspiration, dream about new possibilities and plan for what matters most. Our mission is to help those people find their inspiration and create a life they love. In your role, you'll be challenged to take on work that upholds this mission and pushes Pinterest forward. You'll grow as a person and leader in your field, all the while helping Pinners make their lives better in the positive corner of the internet.
Creating a life you love also means finding a career that celebrates the unique perspectives and experiences that you bring. As you read through the expectations of the position, consider how your skills and experiences may complement the responsibilities of the role. We encourage you to think through your relevant and transferable skills from prior experiences.
- Our new progressive work model is called PinFlex, a term that's uniquely Pinterest to describe our flexible approach to living and working. Visit our _PinFlex_ landing page to learn more. _
We are hiring for a Senior Administrative Assistant to join the Global Sales Organisation of Pinterest. As a Senior Administrative Assistant you will support two Senior Sales Leaders in Pinterest and play a vital role in supporting and coordinating the functions of our dynamic and fast-paced Sales Org.
**What you'll do**:
- Complex calendar management for two Senior Directors in the Sales Organisation: Updating meeting cadences to reflect business priorities, aligning with executive(s) on schedules, proactively scheduling complex/large meetings, working with external and internal stakeholders regularly
- Support executive(s) in preparation of team meetings, including preparation of meeting content, capture action items and circulate meeting notes
- Support executive(s) in preparation for events, including researching event location, logistics management, and preparing event content
- Coordinate team morale activities
- Support in coordinating with business facing XFN partners such as HR, Recruiting and Finance
- Manage reconciliation of expenses for the exec(s) supported Assist with travel coordinationPrepare swag orders for the executive(s) organization including submitting and processing purchase ordersManage executive(s)'s employee recognition budget Provide in person support for offsite events, all-hands meetings, or specific working sessions
**What we're looking for**:
- 5+ years experience, ideally supporting Director or C-Suite level executives
- Proficient in MS Office Suite; familiarity with gSuite, Slack, Workday, or Expensify is advantageous but not required
- Excellent writing, communication and interpersonal skills
- Excellent organizational skills to execute multitasking in a fast-paced deadline oriented environment
- Ability to move quickly and make confident decisions while being a data-driven and analytical thinker
- Ability to take initiative and ownership over tasks and situations with little oversight
- Hands on experience handling tight deadlines, last-minute changes and ability to pivot quickly
- Excellent problem-solving skills and high attention to detail capabilities
- Team player capable of executing and finishing end-to-end tasks
- Handle confidential information with integrity
This position is not eligible for relocation assistance.
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**Our Commitment to Diversity**:
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