Senior Administrative Assistant
1 week ago
**Summary**:
When we put our heads together, we can do brilliant work. And when we do brilliant work, we can achieve remarkable things for patients as we positively transform healthcare. We are looking for Senior Administrative Assistants to join our team.
The Senior Administrative Assistant is an independent, motivated team member and provides administrative support to the Global Program Team (GPT) and Global Clinical Team (GCT) members with mínimal supervision. Performs secretarial and administrative duties for a group of managers and both internal and external associates. Acts as an information source on organizational policies and procedures. May gather, compile, and report information relevant to current assignments. May provide guidance and direction to other administrative associates.
This role can be based in London, UK with a hybrid approach to working.
**About the Role**:
**Your responsibilities will include**:
- Manage complex administrative tasks independently, including scheduling, calendar management, travel arrangements, and expense processing.
- Handle confidential communications professionally across all management levels.
- Act as a liaison across departments to ensure effective communication and reporting practices.
- Prepare and manage routine and complex documents, files, and materials distribution for clinical trial teams.
- Coordinate with building services for maintenance requests and support data entry into Novartis systems when needed.
- Provide assistance, training, and workflow coordination for administrative staff, ensuring team coverage.
- Support compliance-related tasks, audits, and inspections with high quality and professionalism.
- Assemble data, update documents/presentations, and track staffing changes or meeting logistics as required.
**Minimum requirements**:
- Bachelor’s degree or equivalent senior administrative experience preferred.
- Fluent in English (oral and written).
- Strong organizational and time-management skills with the ability to prioritize tasks effectively.
- Proficient in Microsoft Office programs (Word, Excel, PowerPoint, Outlook) and familiarity with Concur is a plus.
- Ability to work independently, handle diverse administrative tasks, and provide input on process improvements.
- Strong problem-solving, independent judgment, and adaptability to organizational changes.
- Excellent communication skills (written and verbal) and a collaborative team player.
- Capable of supporting and managing complex administrative activities with mínimal supervision.
Division
Development
Business Unit
Universal Hierarchy Node
Location
United Kingdom
Site
London (The Westworks)
Company / Legal Entity
GB16 (FCRS = GB016) Novartis Pharmaceuticals UK Ltd.
Functional Area
Facilities & Administration
Job Type
Full time
Employment Type
Regular
Shift Work
No
Novartis is committed to building an outstanding, inclusive work environment and diverse teams' representative of the patients and communities we serve.
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