Administration Assistant

18 hours ago


Isle Of Man, United Kingdom IQ-EQ Full time

Company Description

IQ-EQ is a leading Investor Services group which combines global expertise with an unwavering focus on client service delivery. We support fund managers, global companies, family offices and private clients operating worldwide.

**Job Description**:
**N.B. This is a temporary contract.**

We have a great opportunity for an** **Administration Assistant** **to join our Isle of Man office on a temporary contract. The successful role holder will provide assistance to the Executive Assistant (“EA”) in supporting the senior management team.

A true team player, with excellent communication skills you will assist the EA in ensuring that our senior management team’s time is maximised and that their diaries run smoothly.

You will be organised and adaptable, thriving in a varied and fast-paced environment.

**Day to day**
- Assist with and provide holiday cover for project administration and coordination
- Assist with arranging travel itinerary including flights and hotel bookings
- Deal with telephone queries and take messages
- Arrange meetings for the senior management team
- Process and manage expenses, invoices and purchase orders for the senior management team
- General administration including typing, compiling, and preparing reports, presentations and correspondence
- Assist by taking notes of meeting
- Maintain filing systems, scanning and printing requirements.

**Qualifications**:

- Previous experience in an administration role
- Attention to detail
- Excellent verbal and written communication skills
- Excellent organisational skills with the ability to multi task
- Experience of Microsoft Word, PowerPoint and Excel
- Ability to organise, prioritise workload and demonstrate adaptability
- Self-driven and motivated, with an ability to show initiative in all situations
- Ability to remain calm under pressure
- Confidentiality is a must - this role is party to highly sensitive information, which is important in both protecting our employees and our business
- A hands-on approach, flexible attitude, and happy working as a team with the EA to ensure a consistent approach to ways of working.

Additional Information

At IQ-EQ we want you to reach your full potential. We offer an inclusive and diverse environment to support your career aspirations. With a strong emphasis on continuous learning and a holistic approach to your professional and personal development. We also offer opportunities across our service lines and our international network of offices.


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