Administrator - Long Term Conditions and Prevention

Are you looking for a new challenge?

We have an exciting opportunity for a high performing administrator (2 x posts) to join the Long Term Conditions Team. We are looking for an enthusiastic and determined individual dedicated to supporting the delivery of high quality care for those with long term conditions across Birmingham and Solihull. As a team we are determined to improve access, achieve better health outcomes and reduce health inequalities in order to provide equity of care to our diverse communities.

As the Long Term Conditions administrator, you will undertake a range of key duties to support effective delivery of systemwide leadership of Diabetes Services; Cardiovascular Disease and Stroke Services; Respiratory Services; Tobacco Services; Dementia Services and End of Life Services.

We are looking for someone who is highly motivated, willing to learn and develop, can demonstrate excellent organisation, planning and communication whilst contributing to the achievement of change and transformation in a challenging environment.

The post holder will be able to demonstrate experience in providing and coordinating administrative and secretarial services; including for example, the preparation of agendas, taking action notes, updating action logs and taking minutes for meetings and taking appropriate follow-up action as required.

The post holder will support the team with the management of projects, gathering information, be the first point of contact for internal and external queries into the team and undertake enquires as and when is necessary for the head of department and the team.

The job description and person specification are an outline of the tasks, responsibilities and outcomes required of the role. The post holder will carry out any other duties as may reasonably be required by their line manager.

**Your duties will include**:
Electronic filing and circulation of reports/documents

Diary management

Meeting organisation

Papers collation and distribution

Meeting minutes and notes taking

Liaising with provider contacts where required

Support senior managers, project managers, leads and other colleagues as necessary

Handle financial matters via Oracle system

Work independently with initiative and mínimal supervision

Prioritise tasks appropriately to meet deadlines

As a member of our system you will actively demonstrate system values in all that you do. You will be driven to address health inequalities and create an environment that is inclusive for all people.

In return NHS Birmingham and Solihull can offer you the opportunity to thrive and develop in a team that is supportive, ambitious and inclusive. You will have plenty of opportunities to build your skills and experience, with a chance to work with colleagues across our five Provider Trusts, two Local Authorities, voluntary organisations, Integrated Care Board (ICB) and NHS England to truly effect change and add value.

Full details of the duties and responsibilities can be found within the attached job description.

The post holder will administer and attend identified meetings, including taking full minutes or action notes as agreed with the Chair and / or senior manager(s) who lead the meeting. The role will also provide administrative
support for designated projects contributing to delivery of the ICB’s strategic objectives, as allocated by Senior Managers in the LTC-P Team.

The post holder will need to work closely with the Senior Managers to support them in working with Clinical Leads to deliver relevant elements of the ICB’s annual Operational Plan.

**Your duties will include**:
Electronic filing and circulation of reports/documents

Diary management

Meeting organisation

Papers collation and distribution

Meeting minutes and notes taking

Liaising with provider contacts where required

Support contract leads and other colleagues as necessary

Handle financial matters via Oracle system

Work independently with initiative and mínimal supervision

Prioritise tasks appropriately to meet deadlines

**Other areas needed within this role include**:
Analytical and Judgement Skills

Organisation and Planning

Responsibility for Information Resources

Responsibility for Research and Development