Facilities Coordinator

1 week ago

Reading, United Kingdom Open Text Corporation Full time

**Req id**:30696- Reading, GB**OPENTEXT - THE INFORMATION COMPANY**
- As the Information Company, our mission at OpenText is to create software solutions and deliver services that redefine the future of digital. Be part of a winning team that leads the way in Enterprise Information Management.-
**WHAT YOU WILL DO**:

- Assisting the Facilities Manager with supervision of regular Facility Service provision such as cleaning, maintenance and ensuring that high standards are maintained.
- Monitoring the UK Facilities inbox for any reactive works or services requested at site
- Tracking and verifying of Facility Service Invoices for monthly Budget Reporting
- Maintain updated First Aid provision, Fire & Emergency Evacuation Plans, Workplace Risk Assessments and H&S policy implementation following central OpenText guidelines
- Conducting weekly health and safety checks around the building
- Control Space Planning using OpenText internal software, meeting department requests and maintaining up to date information on starters and leavers via the HR system.
- Raising purchase orders
- Checking the meeting rooms on a daily basis, working with the cleaning team to ensure that each room is to a high standard
- Covering Reception at lunchtimes/as and when required.
- Supporting the Facilities Manager with Facilities programmes and initiatives

**WHAT YOU’LL BRING**:

- Good telephone manner and communication skills
- Excellent organizational skills
- Excellent reception and Administration experience.
- Experience with Microsoft package
- Written and verbal skills in English language is essential.
- Ability to organize, manage time and workload on a daily basis
- Demonstrate excellent written and oral communications skills, as well as superior interpersonal skills - intercultural skills and experience are a plus along with a strong customer orientation.
- Passionate and willing to learn.
- Ability to multitask, prioritise, and deliver consistently excellent performance in an ever-changing environment.

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