Facilities Coordinator

1 week ago

Reading, United Kingdom Aspen Technology Full time

The driving force behind our success has always been the people of AspenTech. What drives us, is our aspiration, our desire and ambition to keep pushing the envelope, overcoming any hurdle, challenging the status quo to continually find a better way. You will experience these qualities of passion, pride and aspiration in many ways — from a rich set of career development programs to support of community service projects to social events that foster fun and relationship building across our global community.

The Role

This position is based in the company’s Reading, UK Regional HQ and reports into the Associate Facilities Manager. This role is responsible for the organisation of shipping, security, kitchen services, meeting room set-ups, and other facilities related requests and services. Involves interfacing with outside vendors of equipment and supplies and supporting all department initiatives, also acting as receptionist.

Your Impact- Safety/ Security: Coordinates office security including maintaining the database on the card access system for site, ensuring all access points are secured as appropriate. Liaising with the Building Management Team ensuring all visitors are logged onto the Campus Reading visitor system.- Assists in the Health, Safety and Environmental (HS&E) requirements including ensuring all standard precautions and evacuation plans are in effect (exit plans, fire warden training, fire drills, fire extinguisher inspections, first aid supplies).- Maintenance: Performs general maintenance within the office and provides assistance with desk moves.- Administrative: Performs all incoming and outgoing mail and shipping services.- Monitors the Helpdesk system and follow up on requests in a timely fashion.- Notifies and follows-up with Facilities team members, regarding any maintenance and cleaning issues within our demise ensuring prompt resolution not limited to lights, hot/cold calls, badges, toilet facilities, kitchen issues, and general building conditions.- Coordinates with outside suppliers for refreshments, confidential waste disposal, cleaning, offsite storage and other facilities related items.- Maintain appropriate level of stationery, shipping and kitchen supplies.- Reviews invoices for services, responsible for accuracy and approve for payment in compliance with company purchasing guidelines.- Manage reception activities.- Maintains facilities manuals and up-to-date information on company intranet site. Works with manager on ad-hoc projects, as required.

What You'll Need- Experience in facilities, building management or administration preferred.- Strong computer skills and proficiency using Microsoft Outlook, Excel, Word and PowerPoint.- Organisation, planning and prioritisation skills.- Excellent written, verbal and interpersonal skills.- Aptitude for building and maintaining business relationships.- Ability to interface with people at all levels of the organization.- Ability to manage multiple projects, tasks and assignments in a fast paced, dynamic environment while adhering to strict timelines.- Ability to occasionally work outside of regular business hours.

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