Complaints Officer
3 days ago
**Complaints Officer
- Full Time, Permanent
**The Client Relations Team is responsible for providing support to claimants wanting to complain about any aspect of their PIP experience.Dealing with the general public, healthcare professionals, 3rd party agencies the aim of the role is to ensurethe swift and accurate resolution to any such complaints.Working to strict Service Level Agreements and in line with DWP guidelines whilst complying with the required quality standards throughout all forms of communication.There is also a responsibilityto provide analysis to aid continuous improvement and Claimant experience.
**Job Details**:
- 37.5hrs
- £20,000-£21,000 DOE
- Monday to Friday, Office Hours
- Working from the Stockton Office
**Roles & Responsibilities**:
- Handle enquiries from the general public, agencies and Healthcare Professionals and provide appropriate advice
- Analyse and record accurately enquiries and new issues of complaint on a Complaint Management System
- Record all activities accurately on the complaint management system, SAMS, when dealing with each customer complaint
- Draft letters, including replies to multiple issue and complex complaints to agreed quality standards
- Obtain relevant information and draft replies for Freedom of Information requests
- Investigate official correspondence, liaise and provide contributions to managers, explaining the outcome of investigations
- Taking action at the conclusion of each investigation ensuring an outcome is recorded
- Advising the DWP of the outcome of an investigation, when appropriate
- Provide quality assurance of complaint investigations and replies; provide feedback to colleagues as required
- Ensure appropriate claimant and customer interventions to resolve issues of dissatisfaction
- Ensure close case management to ensure all targets are met
**Requirements**:
- Demonstrable previous experience in a Customer Service role delivering customer service to a high standard including written and verbal enquiries/complaints.
- Able to deliver customer service to a high standard i.e can demonstrate a consistent track record of delivering customer service to agreed quality criteria or standards.
- Able to demonstrate excellent call handling skills - ability to take ownership and resolve queries on first contact ,displaying excellent problem solving skills
- Able to demonstrate a high level of customer awareness and the ability to deal with their needs quickly and efficiently. An awareness of dealing with socially challenging behaviour is very important
- Ability to demonstrate good listening skills, ability to demonstrate empathy to optimise the customer experience whilst setting expectations in a clear and concise manner
- Demonstrate a positive attitude, enthusiastic and personal drive to achieve and exceed targets
- Strong communication and organisational skills
- Ability to deal with people in a caring, courteous, empathetic and professional manner
- Ability to remain calm and professional in difficult situations
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