Accounts Receivable Assistant

2 weeks ago

London, United Kingdom Career Legal Full time

Our client is a US law firm with 2000 lawyers in offices across the globe. The firm can trace its beginnings to the late 1800s. They are now a major legal power. The London office has been established for many years and offers a full legal practice includingCorporate, Insurance, Tax and Real Estate.

The firm is now looking to hire a Accounts Receivables Assistant this role will provide accounts receivable and administrative support to the AR Supervisor.

**Responsibilities**
- AR responsibilities to include Partner debt management, chasing unpaid invoices and monitoring the payment status of e-billed invoices.
- Preparation and distribution of Partner AR reports. Schedule and attend Partner meetings.
- Effective management and resolution of client queries.
- Proactively identify, monitor and report on aged AR/issues to AR Supervisor.
- Provide regular, timely and concise collection notes to include up to date information on collection status.
- Identify issues with slow paying clients and assist to improve their debtor days.
- Improve current overpayment and duplicate payment process.
- Work closely with the Billing Team on invoice re-issues/amendments.
- Assist AR supervisor in the preparation of information and reports for the regular finance and AR meetings.
- Perform various administrative duties such as duplicating and scanning of invoices, providing invoice copies, electronic filing and other support as it arises.
- Provide high levels of customer service to lawyers, staff and clients of the firm while observing confidentiality of client and firm matters.
- Ensuring compliance with VAT and Solicitors Accounts Rules.
- Perform various administrative duties such as duplicating and scanning of invoices, providing invoice copies, electronic filing and other support as it arises.
- Undertaking any other tasks or responsibilities that reasonably fall within the remit of this post.
- Highly numerate
- Education to A level standard or equivalent
- A minimum of 1 year of experience in an AR role.
- Intermediate Excel, knowledge of Word and Powerpoint
- A minimum of 1 year of experience in a professional services firm (ideally a law firm).
- Good working knowledge and understanding of ebilling Hub, and other Electronic billing systems.
- Foundational understanding of VAT regulations within the UK and Europe.

**Important Notice**

Career Legal is a Recruitment Agency and is advertising this permanent vacancy on behalf of one of its Clients.

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