Administrative Assistant and Receptionist

1 day ago

Chester, United Kingdom The Hammond School Full time

**JOB TITLE**: Receptionist & Administrator Assistant

**JOB PURPOSE**

The post holder will support the Vice Principal for Teaching & Learning, the Vice Principal for Student Support, the Director of Operations and their departmental staff as required through effective administrative, receptionist and support skills.

The post holder will also act as a conduit for information from and to the Boarding team, providing administrative support to the Head of Boarding.

This post will report directly to the Vice Principle for Teaching and Learning and indirectly to the Director of Operations.

**TEACHING & LEARNING RESPONSIBILITIES**

**Main Duties**

Cover Management

Administrative organisation

Teaching and Learning resource management

School Diary/Events

Provide support as requested for the following events:

- INSET Day
- School trips for Teaching & Learning staff
- Parents evenings for Teaching & Learning staff
- Prize giving for Teaching & Learning awards
- Open Days / Evenings (in cooperation with the Head of Marketing)

**Data Preparation and Record Keeping**

Update Engage with changed details for parents and students

Collaborate with the Registrar to ensure the integrity of data held in Engage

Support the move to digital document storage across all areas of the school

**GENERAL ADMINISTRATION**

Support the work of the leadership team as required

Receive student absence requests, coordinating with the relevant Vice-Principal for approval or denial of absence

**Administration**

Secretarial duties as required but including minute taking, letter preparation and handling calls and post

Take minutes at all full staff meetings and maintain a record of the these minutes

Support the move to digital document storage across all areas of the school

Management of documents and storage on the shared drive to ensure most efficient use and up-to-date documents

**ADDITIONAL DUTIES**

Manage and organise first aid training for the staff at school, maintain records and first aid supplies

Maintain the Accident folder ensuring reports are completed in a timely manner and provided to the relevant staff

Offer administration support to the Head of Boarding as required

Other responsibilities directed by the Principal and Senior Management.

**Job Types**: Full-time, Temporary contract

**Salary**: £20,374.50 per year

Schedule:

- Monday to Friday

COVID-19 considerations:
Government and Local Authority guidance is followed

Ability to commute/relocate:

- Chester, CH2 4ES: reliably commute or plan to relocate before starting work (required)

**Experience**:

- receptionist: 1 year (preferred)

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