Reception Administrator

**Description**:
All staff must make a positive contribution to:

- the Catholic ethos of the College
- the College Equality & Diversity Policy;
- the pursuit of excellence and the highest standards of quality in all aspects of College life;
- their own professional development, in accordance with the needs of the College.

**The person appointed would be expected to**:

- To provide a warm welcome to all college visitors, staff and students
- General Reception duties include;
- receiving visitors to the College,
- receiving and signing in parcels
- operating the College switchboard
- recording and forwarding messages accurately
- dealing with student / visitor enquiries at point of contact o control access to the college in line with Safeguarding procedures including signing in visitors, checking identity, issuing passes, and notifying them off safeguarding and safety procedures
- General clerical duties e.g., sorting and distribution of incoming mail, franking outgoing mail, filing, and disposal of confidential documents
- First point of contact for first aid enquiries and contacting first aider in accordance with rota
- Help support current reception administrator in maintaining and administering educational trips and visits process where required
- Managing meeting room availability
- Issue and record passes and other information to students
- Using college systems to access student information and update records
- Book taxis in line with college procedures
- Using Microsoft packages to produce a variety of documents for College staff (e.g. letters, memos, reports, course materials, preparation of bulletins, references, record of achievements etc.).
- Collate and circulate communications to parents and students using college systems
- Provision of a photocopying service for College leadership and teaching staff ensuring timescales are met (course materials, handbooks, minutes of meetings etc.).
- Managing and reviewing lost property ensuring unclaimed items are disposed of
- To attend meetings and complete mandatory training in accordance with the colleges meeting/training schedule
- To assist at the colleges Open Evenings / Guidance Interview Evenings (3 per year)
- Each member of the College will take reasonable care for the health and safety of himself/herself and persons who may be affected by his/her omissions at work.
- To undertake any other duties as may be assigned commensurate with the grade and overall responsibility level of the post and as changing circumstances may require.

**Salary Information**:
Point 5 - £22,732 per annum (payable £13,600.34 per annum)

Established, 25 hours per week, term time only plus 3 weeks. (Monday to Friday 9.30am - 2.30pm)

Additional 15 days to be worked during college holidays, 2 following GCSE Results day, other 13 days at the Estates Managers discretion.

**About Carmel College**:
Carmel College is a Catholic sixth form college located in St. Helens, Merseyside. The college mainly specialises in Level 3 education. Currently, over 2000 students are enrolled at the College, most are enrolled on A Level qualifications, a smaller number on BTEC qualifications, a very small number on GCSE Maths and English Language resit qualifications, and on an Art Foundation course at Level 4 (offered in partnership with University of the Arts, London), and a larger number on a range of Foundation Degree courses at Level 5 (offered in partnership with The University of Liverpool). There is also a small, well established Foundation Learning provision at the College, offering Entry Level and Level 1 qualifications.

Young people progress to the College from over 100 different schools, approximately 50% of students coming from the boroughs of St Helens and Knowsley and the remaining 50% from the wider Merseyside conurbation. The college is a member of the Sixth Form Colleges Association, the Maple Group (13 high performing sixth form colleges), the Association of Catholic Sixth Form Colleges, and of Merseyside Colleges, the Archdiocese of Liverpool School Improvement Trust, and finally, St Helens Chamber. We have formal partnerships with The University of Liverpool and University of the Arts, London.

Our success lies in the fact that we recruit and retain excellent people who work exceptionally hard, driven by the Vision, Mission and shared values which underpin everything we do at the college.

At the heart of the Vision, Mission and shared values is the commitment to providing an outstanding sixth form education for our young people in a caring, Christian environment, one which makes a positive difference for these young people, improving their life chances and their life opportunities. In May 2019, the College was inspected and judged by Ofsted to be providing an Outstanding sixth form education for our young people. The college was also judged Outstanding in its denominational inspection carried out by the Archdiocese of Liverpool in February 2020.

We are incredibly proud