Purchase Ledger Assistant

**Purchase Ledger Assistant**

**What is the purpose of the role?**

The Purchase Ledger Assistant role within Turtle Bay is a key link between the business and its suppliers. You will be expected to forge relationships with Suppliers to make the billing and payment process as smooth as possible. Being in a team of two assistants and reporting into the Purchase Ledger Supervisor, you will have exposure of all our invoicing and approval systems, currently Microsoft Dynamics (business central/Navision), Continia, Procure Wizard and ProNett. You will be familiar with the budgets and act as the first line of defence for any unusual charges. Internally you work with the sites, ops and other members of the support team to ensure invoices are approved on time and any queries/disputes are resolved quickly.

**Your Key Responsibilities**:

- Processing of invoices daily and managing the shared accounts inbox
- Processing of Procure Wizard invoices and following up disputes
- Processing of ProNett invoices and handling contractor queries
- Completion of supplier statement recs
- Preparation of weekly payment runs and running remittance advice
- Assisting Management Accounts at period end with queries and with quarterly balance sheet recs
- Understanding of different VAT treatments
- Understanding of budgets and budget coding to ensure invoices are coded accurately
- Working with sites and support staff and satisfactory resolution of any queries they have
- Contribute towards department wide objectives
- Ad hoc projects

**How will we measure you?**
- Accurate and timely processing of invoices
- Resolution of queries and disputes on a timely basis
- Completion of assigned supplier statement recs periodically
- Production of quarterly balance sheet recs
- Strong understanding of nominal codes
- Building good relationships with suppliers and fellow team members
- Audit deliverables complete Key Stakeholders
- Suppliers
- General Managers
- Operations Managers
- Exec team
- Support centre
- Software providers

**Experience Required**:

- Previous experience of working in purchase ledger role preferred
- Demonstrate that you have worked as part of team and helping others when needed
- Good attention to detail whilst being able to multi-task
- Communicate effectively in English, both verbally and in writing. Telephone skills especially important
- Understanding of VAT requirements
- Confident with Excel and able to use spreadsheets for reconciliation
- Competent user of other Microsoft Office products, including Word and Outlook
- Able to process large volumes with high level of accuracy

**What does my role look like?**

**What days am I expected to work?**

You are expected to work 5 days a week, however there are times when working on projects or tight deadlines you may need to pick up more hours. We operate flexible working regarding where you work. Our office is based in Bristol but the majority of the team mix working from home and working in the office. We ask that you think about the tasks you are working on and where these are completed the most efficiently. Where you work and when should be agreed in advance with your line manager. You may also be required to visit the sites to gain more knowledge or to perform training.

**What are my Hours of Work?**

Your contracted hours of work are 37.5 hours; this enables you to perform the work that Turtle Bay requires. At times, these hours will vary due to the needs of the business. This can be agreed on an ad-hoc basis.

**Who do I report to?**

You report to the Purchase Ledger Supervisor

**Will I be dealing with confidential information?**

Yes, you will be dealing with private and confidential information. Sometimes regarding the overall company’s performance, the predicted performance and individual’s information. Obviously, we must not share information with others or talk to people about confidential information.

**What about my development?**

Both the Purchase Ledger Supervisor and Finance Manager will have regular check-ins with you to ensure you settle into your role in the first few months, these will be mainly focused on how you are and your output. Following this, personal objectives will be set that align to the company’s objectives and 6 monthly check-ins with the Purchase Ledger Supervisor and Finance Manager will take place to review your performance and update those objectives where appropriate.