Project Services Compliance Administrator

2 weeks ago

Cardiff, United Kingdom Brook Street Full time

Project Services Compliance Administrator, Cardiff Hours: Monday to Friday 9:00 AM to 5:30 PM (37.5 hours weekly, 1-hour lunch) **Salary**: £19,000 + 23 days Holiday Entitlement in addition to bank holidays. Free Parking on Site Discounted Gym Membership 25% with certain gyms "Dress Down" policy (unless customers/clients visiting and inappropriate) **Purpose of the Project Services Compliance Administrator**: To support the administration of the department to ensure that accurate processes are carried out and recorded in a timely manner and to ensure good communication with internal and external customers and suppliers. **Mission of Project Services Compliance Administrator role and business**: - To be the partner of choice for the provision of technology services in the UK - To deliver on our commitments to all customers both external and internal - Create a great environment where Vista people become the best they can be and are able to discover for themselves and educate others in the field of technology support **Values of Project Services Compliance Administrator role and business**: - To do the best we can for our business, our customers, and our colleagues - To demonstrate honesty, integrity, and flexibility in all that we do - To be transparent in our operations - Respect our environment - Return value to our shareholders - To be committed to our people **The main features of Project Services Compliance Administrator role will include**: - Maintain confidentiality in all aspects of client and staff information - Interact with staff, clients, suppliers and visitors - Issue responses to correspondence containing routine inquiries - Provide support to the Project Services Compliance Manager on the raising and closing of reactive, PPM and scheduled job requests - Prepare and collate all documentation for the monthly payroll of all on site staff - Provide support to the PSCM in maintaining supplier matrices and the associated documentation - Attend team/supplier meetings and produce subsequent minutes / actions - Oversee subcontractor pre-qualification management system and be a point of contact for internal contract managers and sub-contractors - **training will be provided**: - Assistance with accident and incident reporting both internal and external as well as monthly reporting. - Produce, coordinate, and proactively maintain Health and Safety planner to ensure routine tasks are completed within required timescales - Assist in the co-ordination and minuting of Health and Safety meetings - Support PSCM to ensure all new starter Health and Safety inductions are completed - Document Management of all Health and Safety documentation via online portal - Booking in and keeping track of PAT testing records to ensure that this is planned in with relevant departments - Ensuring compliance with financial processes and procedures with regards to payment of suppliers **Benefits of Project Services Compliance Administrator**: 23 days holiday in addition to bank holiday Free Parking on Site Private medical insurance Discounted Gym Membership 25% with certain gyms "Dress Down" policy (unless customers/clients visiting and inappropriate)

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