Executive Assistant

2 weeks ago

Belfast, United Kingdom VANRATH Full time

VANRATH are recruiting on behalf of a client based in Belfast, who are seeking an experienced **Executive Assistant** to join their team on a temporary basis, with view to become permanent.

**Things to know about the job**
- **Salary** - From £26,000
- **Hours** - 37 hours/week
- **Location** - Belfast
- **Model**:Hybrid - Up to 3 days from home

**The Company**

VANRATH are delighted to be working with a respected organisation known for its role in services, crucial in its sector. As an **Executive Assistant**, you will provide high-level support to senior executives, playing a key role in the day-to-day operations, managing schedules, coordinating meetings, and handling sensitive information with discretion.

**The Person**
- Minimum of 2 years’ experience in an Executive Assistant or Senior Administrative role.
- Strong organisational skills with the ability to manage multiple priorities efficiently.
- Exceptional communication skills, both written and verbal, with a professional demeanour.
- Proficiency in Microsoft Office, particularly Outlook, Word, Excel, and PowerPoint.
- Experience with bespoke publishing software to create high-quality documents.
- Proven ability to take accurate minutes during high-level meetings, ensuring comprehensive records are maintained.
- Ability to work independently, taking initiative while maintaining high attention to detail.
- Flexibility and adaptability to handle ad hoc tasks and changing priorities.
- Willingness to complete an Access NI check as required.

**The Role**
- Work closely with senior leadership to ensure the successful delivery of joint objectives, including arranging meetings, managing diaries, liaising with stakeholders, and preparing reports.
- Use bespoke publishing tools to produce professional documents for public use, ensuring they are ready for upload to the organisation's website.
- Organise large-scale events with external stakeholders, such as conferences featuring prominent speakers from various industries.
- Coordinate and manage high-level board and committee meetings, ensuring accurate minute-taking to capture comprehensive records of discussions.
- Maintain a flexible working approach, ready to take on additional responsibilities from senior management or external stakeholders, while independently managing assigned tasks.
- Handle confidential information with discretion, ensuring full compliance with data protection regulations.
- Assist in preparing documents and presentations for executive meetings and events.
- Provide administrative support to senior leadership as required.

VANRATH acts as an agency and employment business for permanent recruitment and the supply of temporary workers.

IND02

**Job Type**: Temp to perm
Contract length: 3 months

Pay: From £26,000.00 per year

**Benefits**:

- Work from home

Schedule:

- Monday to Friday

Work Location: In person

Reference ID: RS041024

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