Project Administrator

Full-time
Aberdeen - Hybrid
ABOUT THE JOB
We are looking for a Project Administrator to join our team in Aberdeen. Reporting to the Head of Digital Operations, you will provide broad support across the Aberdeen Business Unit, covering projects and general administration functions including business operations.
**Salary**: Up to £33,000, depending upon skills and experience.
WHO ARE ITI GROUP?
Through our 50 year history, ITI Group has combined the skills, experience, and knowledge of many recognised and respected industry names to become a leading partner for industry. We develop and integrate digital transformation solutions for Energy, Nuclear and Industrial manufacturing sectors. We advance safe, secure and sustainable operations through the innovative use of technology.
You’ll be joining a global brand with locations across the UK, Europe and North America. Our people work together with clients to solve problems, unlock the potential of the connected world, and create solutions that deliver value.
At the heart of ITI Group is a complete commitment to innovation and transformation. Our people are practical, insightful and dynamic, with a personal approach. We are dedicated to working in partnership with our colleagues, leaders and customers, and developing a culture that allows us to inspire, and deliver a safe, sustainable future where people shine.
SUMMARY OF ROLE AND RESPONSIBILITIES
**You will**:
Be a key member of the Aberdeen Team supporting operational objectives by contributing to strategic project goals, related to timely completion and submission of documentation.
Complete timely Month-end returns from projects including internal data entry requirements and invoice preparation as required to meet reporting deadlines.
Maintain safe working practices and Aberdeen Fire Warden & First Aid cover. (TBA)
Coordinate and correlate Time Sheets for all Engineering and Project Staff.
Support smooth operation of Aberdeen facility.
Comply with and promote company policy, procedures, and decisions, across project teams.
Demonstrate flexibility and customer focus.
Show full awareness of all H&S requirements for work activities.
Work with other business support teams within ITI Group companies.
Administer processes such as invoicing and project updates.
Provide administrative support to the Aberdeen project team.
Help in the development of Project Management process improvements / visual management.
Create and maintain risk registers for key project.
Report on critical path adherence for key projects.
Support the lessons learnt feedback loop to improve project delivery.
SUMMARY OF REQUIREMENTS
**We are looking for**:
Experience and Knowledge
Good knowledge of Microsoft Office products, Word, Excel, PowerPoint
Awareness of Project Planning Tools
Ability to comply with all Company procedures for Project control and data security
An understanding of Quality Management System procedures - able to support Quality Audits for projects
Holds self and others to account for performance and service delivery.
Knowledge of UK Energy Industry structure and major operators
Skills and Abilities
Proven project coordination/control skills and experience
Commercial, financial and contract management awareness
Excellent analytical skills
Proficient in maintaining formal technical and commercial documentation for the full life cycle of projects
Exposure to and understanding of business and operating standards aligned to ISO approvals
Excellent interpersonal skills and attention to detail
Excellent verbal, written and interactive communication skills.
Excellent ability to capture information, analyse it, and articulate findings to others
VALUES
In line with our company values we are looking for someone who,
Will 'Deliver' what we promise
Will demand the highest levels of 'Safety and Security'
Is committed to 'Continual Learning'
Can work 'Collaboratively'
Will challenge the norm to make a difference through 'Innovation'
WHAT WE CAN OFFER YOU
Inspire and innovate with us; Join ITI Group, a place where you can shine Find out more about what we can offer you by visiting our careers page on the ITI Group Website.
At ITI Group our people are our best asset. We offer a variety of benefits, to attract and retain talent, which include:
25 days annual leave, 8 Bank Holidays, plus the ability to buy and sell up to 5 days per year
Flexible start and finish times, including flexi-Fridays
Competitive Employee Referral Award Scheme
Life Assurance
Pension
Payment of professional membership fees
Healthy Extras - Employee Assistance Programme, access to a practising GP, Confidential Advice
Enhanced family friendly policies
ITI is an equal opportunities employer. For more information, please refer to our Equality of Opportunity statement on the ITI Group Careers page.
**Application Deadline**: 29/09/2024
We expect initial interviews to take place week commencing 07/10/2024