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Project Offshore Administrator
2 weeks ago
Working at Boskalis is about creating new horizons and sustainable solutions. In a world where population growth, an increase of global trade, demand for (new) energy and climate change are driving forces, we challenge you to make your mark in finding innovative and relevant solutions for complex infrastructural and marine projects.
In your job you will work for the offshore energy division. Boskalis has one of the largest global fleets of specialized offshore vessels, allowing us to carry out a broad range of offshore activities. We provide innovative and sustainable all-round solutions to tackle major worldwide maritime challenges. Our Offshore Energy division supports sustainable energy solutions such as wind energy as well as traditional fossil facilities. We're involved in the entire journey from developing and transporting to maintaining and decommissioning these facilities.
Job Description
Make your mark as Project Offshore Administrator at Boskalis Subsea Services in Aberdeen. You will assist the project team with all project administrative activities during an offshore project. Additionally, you will manage all project documentation in conjunction with offshore teams.
This role will consist of 10-hour shifts on a rotational basis.
Your responsibilities as a Project Offshore Administrator:
The main responsibilities of the role include, but are not limited to;
- Contribute to achieving the 'NINA' objectives of our company, all activities within area of responsibility must be in accordance with the BSS Management System
- Provide administrative support to assigned projects and project teams
- Manage crew changes in conjunction with the offshore VMT and OPOs, with regards to personnel embarking and disembarking
- Support the OCM/camp boss in the allocation of project and client cabins
- Administration of SHOC cards into the synergi system
- Support project team familiarization on the vessel as identified in the BSS Project Matrix, ensuring all completed role familiarizations are sent to the C&T department for recording
- Raise RTPs by offshore VMT and vessel heads of department as requested
- Complete Daily Progress Report accurately and distribute in a timely manner to all relevant departments and stake holders as indicated and identified by the Project Manager
- Provide and distribute Minutes of Daily Progress Meeting to all relevant departments and stake holders as indicated and identified by the Project Manager in a timely manner
- On receipt of signed (freelance) personnel time sheets, file in project file tree
- Support the vessel OMT to ensure personnel assessments are completed and sent to the C&T team for processing
- Complete BSS Commercial Invoices and BSS Manifests in conjunction with offshore project engineers and heads of department
- Provide support to Senior Project Administrator as required.
Qualifications
Your Qualities and Qualifications
You can make your mark as an Project Offshore Administrator if you have:
- A minimum of 2 years administration experience in a fast-paced working environment (Energy Sector desirable).
- Strong IT skills – particularly MS Office packages and Databases.
- Good communication skills – both written and verbal.
- Strong accuracy and attention to detail.
What You Can Expect
- A dynamic environment: A job that allows you to collaborate with a talented team of experts from different backgrounds and contribute to making a significant impact.
- Rewarding conditions: Besides a competitive salary, you will be part of a contributory pension scheme, private medical insurance and death in service benefit.
- Career development: We offer you plenty of opportunities to bring out the best in yourself for example through (online) courses at our Boskalis academy.
Extra information
- Your team: you will report to the Senior Project Offshore Administrator.
- Where you will work: Your location will be the Aberdeen office.
- Full/part- time job: The position of Project Offshore Administrator is a permanent role and will be offered on a Guaranteed Days Contract basis.
- Next steps: Apply easily by completing the online application form. Interviews are held online or in the office. Once it's clear we're a good match, we'll make you an offer – and look forward to welcoming you to the company.
Additional Information
We are more than happy to answer your questions about the position of Project Offshore Administrator. Please contact Matthew Hurrel, Recruiter.
Please apply by filling in your details and by uploading your cover letter and CV on our careers site.
Please note: Boskalis never requests a financial contribution to arrange visas or other documents related to a job vacancy. Be wary of individuals who pretend to be our recruiters and do ask for such contributions.
Disclaimer for Recruiters and Recruitment Agencies
We appreciate your interest in our vacancies and understand that your candidate might be enthusiastic about this exciting opportunity. However, our recruitment process is not structured this way, at Boskalis we handle recruitment ourselves. Therefore, we do not accept unsolicited applications or CVs from recruitment agencies. Any submission will be treated as a direct application.
