School Secretary

2 weeks ago

London, United Kingdom Crone Corkill Full time

School Secretary and Administrator
Prep School, based in North London
Permanent
£25-30,000

We have an excellent new opportunity that has arisen for a Secretary/ Administrator to join a school that has fine premises, with spacious grounds, surrounded by fascinating places of historical, geographical, cultural, and educational interest. The school'scommitment is outstanding care and education. Our client is an equal opportunities employer and believe a diverse school enriches their community. They are searching for a Secretary/ Administrator is meticulous, organised and has he ability to multi-task.
- Hours of work: Monday to Friday 8:30 am to 5:30 pm in term time. Reduced hours (9:00 a.m. to 4:30 p.m.) out of term time are at the discretion of the Headmaster

**Main responsibilities**:
Reception duties-- To be responsible to and report to the Headmaster and Line Manager
- To maintain the Reception area to present a welcoming and efficient ambiance
- To liaise with the School Nurse and parents regarding pupils feeling unwell and/or needing medical attention or first aid
- Running regular school database reports for up-to-date pupil medical and dietary information
- To liaise with the catering and cleaning staff and other sub-contractors as necessary
- To have due regard to Health and Safety and to follow the School's policies
- To ensure that agreed security procedures are implemented for pupils, staff and visitors entering and leaving school premises
- To handle parental queries on day-to-day matters and to refer more serious parental queries to the relevant person or Senior Leadership Team
- To liaise with teaching staff over pupil paperwork
- To monitor pupil absence and lateness via the class registers
- To receive incoming mail, sort and distribute to relevant staff, despatch outgoing mail
- Accepting and recording deliveries and arranging for transfer to the appropriate department/person
- To assist Teaching Staff with various matters as required
- To assist with Pupil filing (shared between office personnel), including the archiving of leavers files on a termly basis
- To liaise effectively with other members of the administrative team to provide continuity throughout the school day and provide support and cover for colleagues during lunch breaks, absences, and holidays

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