Billing Assistant

**Vacancy**: Billing Assistant

**Department**: Client Services

**Reports to**: Billing Manager

**Seniority**: Entry level

**Term**: Permanent

**Working arrangement**: Full-time (3 days in the office & 2 days working from home)

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**About EIP**
- EIP is award-winning and specialises in high-value and complex patent matters with offices in Europe and the US. Our multidisciplinary team combines patent attorneys, litigators and commercial IP lawyers in three of the world’s main patent markets - Germany, UK and USA, and now also in the Nordics through our recent expansion into Sweden. EIP has an ever-growing client base, from major multinationals through exciting mid-stage IP-rich companies, to highly innovative start-ups, across the world.
The approach to progress is highly meritocratic, with patent attorneys at all levels receiving support through a sophisticated training program. New trainees get exposure to clients from the day of joining. Those who join us share in the team's stand-out visibility in the world of patents and get to celebrate our award wins.
Since 2018 EIP has been a five-time winner of European and UK Patent Contentious Firm of the Year by leading IP magazine, Managing IP while The Financial Times lists EIP as a leading European patent law firm, recently awarding EIP the highest possible ranking (gold stars across all six technology areas). Feedback received from clients and peers rates EIP as “unstuffy and its staff are very personable”, with “excellent technical and legal expertise”, and they “combine an exceptional professional ethic with impressive technical diligence”.
Diversity is an intrinsic part of EIP’s business culture. We are proud to support the IP Inclusive initiative and we are a signatory to the IP Inclusive Charter. EIP actively engages in diversity efforts and is committed to developing an attitude of openness for the benefit of all those working in the IP profession.

**About the team**

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- The billing team currently comprises of two billing professionals who are based in London and one in Bath. Due to EIP’s continued growth and recent increase in client demand, the billing team is undergoing a period of growth itself. We are looking to hire a billing professional in our Bath office.
The billing function was established only two years ago and is still in its early days with plenty of scope for development and expansion. The current members of the team have been selected very carefully. It’s a vibrant and selfless team where the ethos is “the team comes first”. The working environment has been set in a way which allows characteristics such as individualism and thinking outside of the box to flourish. For all these reasons we would be interested to hear from individuals who are up for a challenge and have an inner determination to be the best they can be. This is a team that is growing together, and the Billing Assistant role would be an excellent opportunity for anyone who wishes to take their first steps into legal billing.

**About the role**
- This is an exciting opportunity to work at the heart of our successful billing team, performing all billing duties in support of the team, developing as a billing professional and assisting with the continuing growth of EIP.
Billing responsibilities
- Act as first point of contact for queries and requests from EIP’s lawyers across the UK and Germany
- Manage WIP and prepare WIP reports for distribution to fee earners and partners
- Amending WIP and prepare draft bills
- Finalise bills
- Assist the Billing Coordinator with upload of eBilling LEDES files
- Oversee compliance with internal billing procedures
- Communicate with fee earners and partners plus external clients
- Liaise with EIP’s accounts team
- Manage disbursements
- Request the opening of new case files

**Skills, experience & qualifications**
- You will be comfortable working in a modern, fast-paced environment where you are given a level of autonomy to do your work.
This is an entry level role but previous experience in legal or patent prosecution billing/client invoicing would be beneficial
- Professional attitude - personable, well prepared, flexible and enthusiastic
- Ability to manage own workload and to ensure that it is completed to the highest standard possible
- Excellent organisational skills and ability to prioritise
- Initiative and desire to consistently exceed expectations
- Self-motivation and team spirit
- Resilience
- Strong numerical ability
- Meticulous attention to detail and an analytical mind
- Excellent IT skills, with strong emphasis on Excel
- Ability to communicate effectively
- Ability to deal with a variety of people at different levels
- Ability to foster trust and understanding within the team by showing willingness to assist when requests come in and by being positive and responsive to requests

**Other information**
EIP has a friendly, progressive and mutually supportive working environment along wi