HR Officer

**JOB DESCRIPTION**
- Trust Links is an organisation committed to the safeguarding and promoting the welfare of children and vulnerable adults and expects all staff, Trustees and volunteers to share this commitment._
- Trust Links aims to create a culture that respects and values each others’ differences, that promotes dignity, equality and diversity, and that encourages individuals to develop and maximise their true potential._

**POST TITLE: HR Officer**

**POST SALARY**:£21,000 - £23,000 per annum pro rata based on skills and experience

**HOURS OF WORK**:21 hrs per week

**POST LOCATION**:Rochford

You may be required to work at any Trust Links project site

**REPORTS TO**:Corporate Services Manager

**RESPONSIBLE FOR**: n/a

**PURPOSE OF THE POST**:
The postholder will be required to:

- Support the effective and efficient administrative management of Trust Links
- Support the effective implementation of HR and other policies
- Be responsible for the effective induction for all new staff
- Lead on the organization, monitoring and reporting of training for all staff
- Provide mediation between staff when required
- Represent HR at interviews when required
- Assist in research for policy amendments as required

**MAIN DUTIES AND RESPONSIBILITIES OF THE POST**:

- To support a broad range of administrative functions to ensure that the Trust Links offices run efficiently and effectively
- To provide mediation between staff to tackle staff issues promptly and where possible, informally
- To represent HR on interview panels when required and support the interview planning and delivery process
- Undertake research and assist the Corporate Services Manager in the writing and updating of Trust Links HR policies
- To maintain all necessary paper and electronic human resource and administrative records for the organisation, including filing paperwork and electronic documents in a clear and logical way in accordance with all current data legislation
- To help in the production of statistical returns
- Collate outcome and impact reports as required by the project, entering data onto spreadsheets and databases and compiling reports
- Cover for reception function at Rochford or Westcliff sites, as required
- To assist the team in all aspects of Trust Links’s work and projects. This could include supporting the development of events, communications and other service and project developments
- Support the effective implementation, HR and other policies across Trust Links
- Keep accurate record of all aspects of HR including Annual Leave, Sickness and pay, ensuring payroll is processed in an accurate and timely way
- Lead on the induction of staff and Trustees joining the Charity
- Set up and monitor the induction training offer for all staff and Trustees
- Organise, monitor and report on training for all staff, ensuring they have completed the statutory minimum and training is available to meet their needs
- To organise IT equipment for all new staff across the service
- Be available to work occasionally weekends and evenings
- Ensure appropriate confidentiality of service user information throughout the project
- Comply with Trust Links policies and procedures
- Work with operational Managers to schedule and co-ordinate appropriate delivery including organising a rota for staff and placement students
- Ensure safeguarding and Health and Safety requirements are met in line with Trust Links policies and escalate concerns as appropriate
- Participate in regular supervision with the Corporate Services Manager and take responsibility for continuing self development, participating and training and development activities as appropriate
- Undertake any other appropriate duties that may be required which are commensurate with the grade of the post

**PERSON SPECIFICATION**:
**Essential Criteria**
- Experience of working in an administrative role
- Experience of working in Human Resources
- Ability to learn new systems and processes quickly including IT packages
- Excellent organisational skills and the ability to prioritise work effectively in a busy office environment
- Welcoming and friendly manner
- Experience of financial processing and book keeping
- High level of verbal and written communication skills and accuracy
- Experience and ability in devising, implementing and maintaining administration, communication, human resource and financial systems
- Experience of being flexible, responsive and taking the initiative

**Desirable Criteria**
- Experience of working in a busy multi-functioning office environment
- Experience of working in the social care, health or community sector
- Experience of working directly with customers with disabilities e.g. mental health problems, learning disabilities
- Training in mediation

**Personal qualities**
- Commitment
- Tact
- Responsiveness
- Realism
- Honesty
- Enthusiasm
- Team Work

**Job Types**: Part-time, Permanent
Part-time hours: 21 per week

**Salary**: £21,000.00-£23,