Accounts Receivable Assistant

**JOB DESCRIPTION**:
**POSITION**:Accounts Receivable Assistant**

**REPORTS TO**:Transaction Manager**

**RESPONSIBLE FOR: NONE**

**LOCATION**:CSS, BURGESS HILL**

**MAIN PURPOSE**:

- Processing of Sales Ledger transactions, including daily posting of receipts
- Production of sale invoices and verifying accuracy of all information within
- Assisting in the month-end processes required for production of the Management Accounts, including Occupancy Reconciliations.
- Ensuring the sales ledger is accurate and up to date.

**MAIN TASKS AND RESPONSIBILITIES**:

- Daily posting and allocation of sales ledger receipts, including banking.
- Raising of sales invoices (both regular and ad hoc)
- Liaising with individual sites and management to maintain accurate billing information, and to investigate any queries from internal and external customers
- Investigate/reconcile debtors’ accounts and sales ledger related balance sheet accounts to resolve disputes and queries
- Monthly Occupancy Reconciliation, including dealing with related queries for all sites, in order to assist with the Deferred and Accrued Income postings required for monthly Management Accounts
- Assist with the production of the Accrued and Deferred income journal on a monthly basis
- Specified Sales Ledger related balance sheet reconciliations on a monthly basis.
- Production and distribution, to the individual services, of monthly Aged Debt reports.
- Assist with the production of ad hoc sales ledger reports as required.
- Any other associated sales ledger and administrative duties as required
- To undertake any other reasonable duties falling within the role of Accounts Receivable Assistant as identified by the Transaction Manager or Finance Manager.
- To undertake any reasonable travelling requirements, in order to fulfil the tasks and responsibilities of the role.

**PERSON SPECIFICATION**:

- Strong communication and problem-solving skills
- Good attention to detail
- Knowledge of accounts receivable procedures
- Experience and ability to work to tight deadlines
- Confident using Microsoft Excel

**PERSONAL DEVELOPMENT, SUPERVISION AND TRAINING**
- Participate in regular support and supervision from line management
- Continuously develop professional knowledge and expertise, attending and participating in learning and development events, meetings, conferences, and events (as requested/approved by line management) to ensure up to date knowledge relevant to the role
- Attend and participate in regular team and other meetings, both internal and external

**POLICIES AND PROCEDURES**
- The post holder will be expected, at all times, to be familiar and comply with the written policies, procedures and guidelines for good practice, issued by The Disabilities Trust
- Ensure the Health & Safety policy and procedures are adhered to at all times
- Take personal responsibility for own health and safety and report incidents and potential hazards as necessary.

The Disabilities Trust operates in a constantly changing environment and as such work priorities and objectives may change. The Trust reserves the right to make reasonable changes to the job purpose and accountabilities.

**VALUES, ETHICS AND CONFIDENTIALITY** When working for the Disabilities Trust all employees are required to work responsibly and be accountable for their actions, upholding dignity and the rights and health and wellbeing of our Service Users and their Colleagues. This is achieved by ensuring that Trusts values and behaviours are demonstrated in everything we do, and this creates the culture of the Trust.

To be aware of Equality Diversity & Inclusion characteristics and ensure that these are considered appropriately throughout all work undertaken.

All staff are required to respect the confidentiality of all matters they may learn relating to their employment, other members of staff and the general public.

Staff members name: ______________

Signature: ______________

Date: ________