Facilities Services Assistant

2 days ago

City of London, United Kingdom Tate Full time

**Facilities Services Assistant**

**Full Time,**on-site

**Permanent**

**Division**:Operations

**Location**: London City

**Salary**: £23k - £24k

**_____________________________**

We have an exciting opportunity with one of the UK's leading law firms which has an excellent reputation. Are you a proactive and forward-planning individual that has prior Facilities experience working in a professional services environment? Can you imagineworking for a large team that provides crucial support to a busy London office?

The company is looking for a Facilities Services Assistant to join their busy Facilities Management Team in London. In this varied role, you will be splitting your time between facilities management and front of house duties.

**The role**

On a day-to-day basis you will be carrying out a number of responsibilities which range from but are not limited to:

- General/ad hoc administration duties (scanning, photocopying, printing, CD copying, stationery stock review, and ordering)
- Sorting incoming and outgoing post within the specified time frames
- Printer management (replacement of toner cartridges and attending to faults/paper jams)
- Post room duties, including arranging couriers
- File management (archiving of closed files, as well as requesting files/wills/deeds from our secure storage facility)
- Reviewing stationery stock
- Providing excellent customer service to our visitors, performing all operations requested by the customer
- Efficiently and promptly answering telephone calls
- Arranging hospitality for meetings and setting up meeting rooms
- Assisting with events, booking hotels and train tickets

Reporting to the Facilities Team Leader you'll have brilliant attention to detail with health and safety at the forefront of your mind. You will have a good knowledge of Microsoft Word, Excel, and Adobe Reader as well as basic IT skills in order to navigateyourself around our document management system.

Hours are 37.5 a week working Monday to Friday, on a fortnightly rota between the hours of 8:00am - 6:00pm, 7.5 hours a day.

It is an integral part of this role that you comply with information security and all firm policies and procedures.

**Salary and benefits**

The salary for this Facilities Services Assistant is £23K -£24K-plus excellent benefits. This full-time position, 5 days a week on-site, and you'll be asked to work on a rota basis 37.5 hours per week between 8 am and 6 pm (7.5 hours per day).

Tate is acting as an Employment Business in relation to this vacancy.

  • Assistant Facilities Manager

    2 days ago

    City Of London, England, United Kingdom HamiltonRowe Recruitment Services Full time £40,000 - £48,000 per year

    Assistant Facilities Manager£48,000 DOECity of LondonFull-time, PermanentAbout the Role:We are seeking an experienced and proactive Assistant Facilities Manager to join our team and support the delivery of efficient, safe, and high-quality facilities services. This is an excellent opportunity for someone looking to take the next step in their facilities...

  • Facilities Assistant

    2 weeks ago

    City of Edinburgh, United Kingdom Mitie Cleaning & Hygiene Services Full time

    Facilities Assistant – Mitie Cleaning & Hygiene Services Salary: £12.71 per hour (40 hours per week) Availability: Monday to Friday 8am to 5pm Reporting to: Regional FOH Lead Role Overview As a Roving Ambassador (Facilities Assistant), your mission is to craft a seamless 5-star experience for every visitor and colleague and support the Front of House...

  • Site Works

    1 week ago

    City Of London, United Kingdom VINCI Facilities Full time

    Hours: Full Time - 40 hours - Monday to FridayCreating and maintaining great places to live and work delivered by excellent people who care…OverviewJoin VINCI Facilities as a Site Works Manager on a key Defence estate contract in London. This leadership role oversees the delivery of hard facilities management (FM) services within a high-security,...

  • Assistant Facilities Manager

    3 days ago

    London, Greater London, United Kingdom Vinci Facilities UK Full time £25,000 - £40,000 per year

    Assistant Facilities ManagerSub Division: Facilities ManagementLocation: LondonContract Type: PermanentHours: Full Time - 40 hours - Monday to FridayCreating and maintaining great places to live and work delivered by excellent people who care…Purpose of RoleVINCI Facilities is seeking a proactive and detail-oriented Assistant Facilities Manager to join our...

  • Facilities Assistant

    3 days ago

    City Of London, United Kingdom Taylor James Resourcing Full time

    Job PostingsClient Onboarding KYC Associate — 5 days in officeSenior HR Manager — with Financial Services experienceHR Business Partner — salary up to £65,000Talent Development Specialist — Our client is looking forDeputy Group Company Secretary — Our client is looking forDate: 7 Sep 2023 — Sector: ADMINISTRATION — Type: Permanent —...

  • Facilities Assistant

    2 weeks ago

    City Of London, United Kingdom Scale Space Full time

    About Scale Space Scale Space is a community of scale‑up companies, providing access to the people, services and space businesses need to succeed. Our buildings foster ‘collisions’, collaboration and innovation between tenants, including facilitating access to Imperial College London’s research and talent, and to Blenheim Chalcot’s venture building...

  • Facilities Administrator

    4 days ago

    London, United Kingdom Optim Facilities Full time

    If you are looking to join a company where you can grow then the Facilities Administrator & Assistant role is the perfect place to start. You will have a fantastic insight into property and facilities management and exposure to how a business functions. By working in a small team you will have ongoing training and support by being based in an office and...

  • Assistant Facilities Manager

    6 days ago

    City Of London, United Kingdom CBRE Full time

    OverviewAssistant Facilities ManagerJob ID 237452Posted 08-Sep-2025Role type Full-timeAreas of Interest Engineering/MaintenanceLocation(s) London - England - United Kingdom of Great Britain and Northern IrelandJob Title: Assistant Facilities ManagerCBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate...

  • Facilities Assistant

    2 weeks ago

    City of London, United Kingdom Fawkes & Reece Full time

    Facilities Assistant - Facilities MaintenanceFixed Term - 12 MonthsBased in LondonOffice based 5 days a week£25,000 - £28,000Responsibilities will be:Helping with building maintenance, inspections, and compliance checksManaging the facilities records and administrationSupporting wider facilities projects across UK sitesAct as the first point of contact for...

  • Facilities Assistant

    2 weeks ago

    City of London, United Kingdom Fawkes & Reece Full time

    Job DescriptionFacilities Assistant - Facilities MaintenanceFixed Term - 12 MonthsBased in LondonOffice based 5 days a week£25,000 - £28,000Responsibilities will be:Helping with building maintenance, inspections, and compliance checksManaging the facilities records and administrationSupporting wider facilities projects across UK sitesAct as the first point...