Office Administrator

3 days ago

Leicester, United Kingdom 365People Ltd Full time

Our Client, a engineering and environmental consultancy, operating nationally are seeking a Secretary/Administrator to join their expanding team based in their Leicestershire office.

They serve both private and public sector clients including residential, commercial, industrial, retail, leisure, education and healthcare.

This is a fantastic opportunity for a driven and passionate individual to support the administration team in providing vital support for their technical disciplines and the wider business operations.

About the role:

- Secretary/Technical Administrator will be based in the Leicester office, working with all technical teams;
- Assisting to achieve continuous efficiency and quality improvements within the Leicester office;
- Project administration including client liaison and reporting, coordination of technical work, budgeting and invoicing;
- Submission of designs for third party approvals and pro-active communication with clients, authorities and other agencies, to ensure projects are completed to deadlines and budgets;
- Liaison and co-operative working with all staff and colleagues in other offices;
- General company administration support, including receptionist duties;
- Working within all offices as and when required, working additional hours if necessary, to deliver all responsibilities and to attend meetings/events.

Key responsibilities:

- Preparation of correspondence and reports, printing, scanning and documenting;
- Pro-active communication with clients, other staff members and statutory bodies including Building Control, NHBC, Planning Authorities, Highway Authorities, Environment Agency, Statutory Undertakers etc.;
- Internal administrative processes for client, supplier and project management, printing, staff personal expense claims;
- Company performance reports for Directors and other senior staff;
- Preparation of and issue of sales invoices;
- Diary and calendar organisation;
- Purchasing of products and services required by the company;
- Taking telephone messages and monitoring responses to ensure calls are returned promptly;
- Ensure office is kept neat and tidy and that all staff maintain their working areas;
- Undertake any other duties required by the Company for which you are skilled and able to undertake to ensure the smooth running of the business.

Skills Required:

- Previous experience of corresponding professionally with external organisations;
- Demonstrable relevant experience as a secretary or administrator;
- Excellent written and verbal skills, particularly report writing and client liaison;
- Excellent Microsoft Office skills (including Word, Excel, PowerPoint, Outlook);
- Must be able to work both independently and as part of a team.
- Self-motivated individual with desire to not only work within the team but also have ambition to help it grow and develop. Mentoring/supervision of trainee staff to develop their knowledge and skills.
- Hold full clean driving licence.

**Job Types**: Full-time, Permanent

Pay: £20,000.00-£24,000.00 per year

**Benefits**:

- Company pension
- Free parking
- On-site parking
- Private medical insurance

Schedule:

- Day shift
- Monday to Friday

Ability to commute/relocate:

- Leicester: reliably commute or plan to relocate before starting work (required)

Work Location: In person

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