Corporate Assistant HR Advisor

Role Summary

Responsible for supporting the Corporate HR Administration Team and to provide HR Administration functional excellence services, including contracts of employment, payroll controls, and actively work to improve HR Admin procedures, processes and practices. Reporting directly to the HR Advisor.

**Responsibilities**:

- Responsible for the induction of every Corporate new hired personnel, independently of the country the employee is based.
- Maintain knowledge of Human Resources policies and procedures, laws and regulations, industry trends and developments to ensure accurate information is being followed by the Corporate HR Department.
- Responsible for actioning all new starts, transfers and terminations of International Expats and UK Corporate personnel within the HRIS.
- Responsible for ensuring that the HRIS is updated to reflect all periods of absence, reduced pay for International Expats.
- Responsible for approving all expenses submitted by Borr’s personnel are in line with Corporate guidance prior to being submitted to payroll.
- On a monthly basis, responsible for checking all variable payroll data submitted by Regional HR, and preparation of Input Sheet for action by Payroll Team.
- Ensure employment contracts for the organization are in compliance with statutory requirements and internal procedures and processes.
- Support with the administration of employee medical insurance in terms of New Hires, Leavers and Changes, communicating with medical providers and ensuring employees are added timely and with the appropriate cover and dependents included, or removed when they leave the Company, avoiding unnecessary extra cost.
- Administration of employee dependent, beneficiary and benefit selections within HRIS (e.g., New Hires, Transfer, Changes).
- Support specific country activities related to employee benefits administration and medical insurance administration changes to existing employees (e.g., adding new born, adding/removing spouse etc).
- Liaise directly with Regional HR representatives, insurance broker and insurance provider as needed.
- Assist during the Annual Review Process ie. distribution of letters and loading to employee files in HRIS.
- Verification of invoices received by the HR Admin Hub and ensure they are correct before send for payment.
- Responsible for reviewing the payroll related information sent by Region and International employees previously checked by the HR Administrator and consolidating the information before sending to Payroll.
- Support HR Advisor on audits on the HR processes from the Regions.
- Perform other duties, complete additional tasks and support ad hoc projects as pre-agreed with the HR Services Direct and/or HR Advisor.
- Replace the HR Advisor when necessary.

Qualifications and Experience

**Qualifications**:

- Relevant experience in employee relations, administration, and compliance
- Bachelor’s degree in HR or similar qualification
- Organisational and administrative skills.
- Ability to advise and work with senior members of staff.
- Knowledge of employment legislation.
- Personable with strong communication and relationship building capabilities across all levels of the business.
- Driven and determined.
- Practical and logical; able to solve problems quickly.

Experience
- Proven work experience as an HR Coordinator or similar role.
- Hands-on experience with IT programmes and various HRIS (Workday a plus).
- Experience in employee labour relations, including employee terms and conditions.
- Communicates internally with Employees, Co-Workers, Supervisor/Manager, Colleagues, Payroll and Management Team.
- Collaborates with other functions eg. Finance, Legal
- Communicates externally with potential employees, travel/shipment providers and agent in terms of visas/work permits.
- Provides employee relations advice and guidance and general HR policy and procedure advice, monitoring changes in legislation and ensuring HR Policies are reviewed and amended accordingly.
- Office based role which requires attention to detail and data management working under limited supervision and where problems can be difficult and sometimes complex.
- The role does not require extensive travel.