Accounts/admin Officer

About the role

You will need to provide admin support to the Commercial Estates Manager (CEM) and other team members, to assist the Senior Accounts Officer (SAO) in month end, year end and weekly tasks through the councils ERP Gold financial system.

This will include raising Purchase Orders, Contracts, Invoices and other associated accounts receivable and payable documents as required as well as providing a high standard of customer service for our commercial tenants.

INTERNAL APPLICATIONS ONLY

What will you be doing?
1. Monitor, the performance of day-to-day budgeting for the commercial portfolio through the Councils financial system ERP Gold.

2. Support both the Senior Account Officer and Manager with analysis of financial information, provide advice where appropriate or signpost to other colleagues, to ensure effective budget management.

3. Review and challenge contract summary information to enable the submission of work requisitions for planned maintenance / compliance / project work to generate orders to suppliers, contractors, and consultants.

4. Provide advice in liaison with other finance colleagues to members of the Asset Management team to improve their financial awareness.

5. Maintain allocated major supplier accounts (review and challenge open orders,

receipt orders, process invoices, reconciliation of statements, resolve queries) to enable the Council to meet its contract terms in relation to payment.

6. Ensure that the necessary payment schedules / exports from the various systems are uploaded, identifying and correcting any errors, to ensure payment within the agreed terms.

7. Support other members of the Asset Management team by producing monthly debt reports and helping to reduce this and provide recommendations to the Property Management Surveyors and CEM as to escalation routes.

**General responsibilities applicable to all jobs**
- Demonstrate awareness/understanding of equal opportunities and other people’s behavioural, physical, social and welfare needs.
- Comply with the Council’s policies and procedures including (but not limited to) safeguarding, financial regulations, promotion of equalities, customer care, agreed audit actions, health, and safety (ensuring that reasonable care is always taken for the health, safety and welfare of yourself and other persons).
- Carry out any other duties which fall within the broad spirit, scope, and purpose of this job description and which are commensurate with the grade of the post.
- Undertake learning and development as agreed in probationary reviews, personal development reviews or any other such framework to meet service and individual targets.

This job description reflects the major tasks to be carried out by the post holder and identifies a level of responsibility at which they will be required to work. In the interests of effective working, the major tasks may be reviewed from time to time to reflect changing needs and circumstances. Such reviews and any consequential changes will be carried out in consultation with the post holder.

**Specific features of the post**:
1. Ideally experience with the ERP Gold financial system.

2. The post is flexible and will require both home working and office working to be agreed with the Commercial Estates Manager, to best support the wider Commercial Estate Team.

About you

**Attributes**
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**Essential criteria**
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**Desirable criteria**
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Education, Qualifications and Training

A good level of general education at GCSE and ‘A’ Level or equivalent.

‘A’ Level in Business Studies or equivalent. NVQ in Administration or similar.

Experience and Knowledge

Proven experience of working in a financial environment.

Customer service experience and knowledge of and experience with Microsoft packages.

Some knowledge of public sector property and working practices.

Ability and Skills

Evidence of IT literacy including a sound knowledge of tasks, systems, databases etc.

Proven ability to manage a range of conflicting work demands and pressures.

Excellent communication skills, both written and verbal, with the ability to communicate effectively with a wide range of stakeholders (internal and external), across all levels; and write clear and concise management reports.

Presenting information to a range of audiences

Developing articulate and evidenced based arguments

Proven experience working within a total team environment

Experience of working within the Public Sector and with external partners

Equal Opportunities

Ability to demonstrate awareness/understanding of equal opportunities and other people’s behaviour, physical, social and welfare needs.

About us
Our Values and Behaviours

Our values define who we are and how we operate, by forming the foundation for how we interact with our customers, colleagues and provide our services. They are also at the forefront of our decision making and delivery and are:
Customer-focused
Respectful
Efficient
Supportive
Trus