Administrative Assistant

**Title: Administrative Assistant**

**Pay: £11:00 - 12:00**

**Hours: 37 Per Week (This Role Is Initially For 3 months leading to permanent)**

**Interviews: ASAP**

**Work Place: Coventry City Council**

**About Us**

**The Client**

Our client has a visual impairment and therefore is seeking an Admin Support Worker to help in his daily work tasks. Our client works for a Coventry City Council and that is where your office will be based.

**PRIME OBJECTIVES OF THE JOB**:
To provide support and assistance to enable the Lead Officer (Client) to carry out their duties in accordance with their employment role. Our client is a visually impaired professional who needs support with admin related tasks. You will support the client with sighted guiding, paper work and general admin support including computer work. Enhanced DBS will be carried out for this role.

The Admin support will be responsible for providing administrative and practical support to our **visually impaired client**. These tasks include note taking at meetings, support with computers, support during interactions with clients and colleagues.

**Summary of Tasks**

1. To accompany the Lead Officer to meetings and other places of work.

2. To act as a sighted guide in unfamiliar indoor, outdoor or cluttered environments as required.

3. During the Lead Officer’s contact with clients, colleagues and other groups, to use observational skills in order to relay relevant visual information, including interpretation of non-verbal communication, information about the environment, potential hazards and evidence of any injuries such as bruising or burn marks to the service user.

4. To appropriately communicate any concerns to the Lead Officer regarding any possible child and adult safeguarding issues.

5. To assist the Lead Officer with the completion of forms and other documents as appropriate.

6. To read written material as necessary including handwritten material and case notes for/to the Lead Officer.

7. To establish positive professional working relationships and boundaries with the Lead Officer’s colleagues and service users.

8. To actively participate in supervision and appraisal.

9. Adherence to local policies and procedures

11.To undertake relevant training in order to improve their own performance, knowledge and skills.

**2. SKILLS**:

- The ability to communicate effectively including good written communication skills.
- The ability to establish good working relationships with professionals, service users and their carers and with people from a range of social, cultural and ethnical backgrounds.
- The ability to work in a supportive capacity without talking over the role of the Lead Officer.
- Good, accurate administration skills
- Good computer skills including use of Microsoft packages and willingness to learn new skills.

**3. RESPONSIBILITY FOR PEOPLE**:
No direct line management responsibilities but may be required to provide advice and guidance to new starters or temporary staff assigned to the team.

**4. RESPONSIBILITY FOR RESOURCES**:
Basic responsibility for equipment. To ensure vehicle is insured for business purposes.

**5. SUPERVISORY RESPONSIBILITIES**:
No direct supervisory responsibilities

**6. INITIATIVE**:
To be able to work on own initiative

**7. MENTAL EFFORT**:
Accurate processing of paperwork and IT related to the role of the worker.

**8. PHYSICAL EFFORT**:
**9. WORKING CONDITIONS**:
The job will be for 3 months initially with a possibility for a permanency

**10. OTHER DUTIES AND CONDITIONS**:
Other duties may be allocated which are commensurate with the role.

Flexibility is a requirement of the job.

**Salary**: £11.00-£12.00 per hour

**Benefits**:

- Flexitime

Schedule:

- Flexitime
- Monday to Friday
- No weekends

Work Location: In person