Army - Administration Officer (Ao)

**Details**:
**Reference number**:

- 294539**Salary**:

- £22,758- (Per annum, pro-rata)- A Civil Service Pension with an average employer contribution of 27%**Job grade**:

- Administrative Officer**Contract type**:

- Permanent**Business area**:

- MOD - Army**Type of role**:

- Human Resources**Working pattern**:

- Flexible working, Full-time, Job share, Part-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- Redhall View, EdinburghAbout the job

**Job summary**:
The Ministry of Defence (MoD) employs over 50,000 Civil Servants. Within that, the Army Top Level Budget (TLB) employs around 9,000 MoD Civil Servants located at over 300 locations.

This is a Permanent Position as an Adminstration Assistant.

***This position is advertised at 37 hours per week.

**Job description**:
51 Squadron, 32 Signal Regiment is looking for a well organised and hardworking individual to join our dynamic and fast-paced small team of dedicated civilian and military Permanent Staff at Redhall View. The role will be expected to provide effective and efficient administrative support and work as integral part of office support.

The Administrative Officer is a member of a team where all are valued and encouraged to contribute to the wider execution and improvement of the Regiments’ outputs and processes.

The post holder will be responsible for administration tasks and recording actions on appropriate IT systems (full training will be given). To enable the smooth running of the office the post will provide specialist clerical support to the resource team often handling confidential material.

There will be a requirement to photocopy, label and distribute documentation, manage Military Personal Administration system (JPA), other filing systems and track documents.

A good working knowledge of Microsoft Office packages is essential.
- To act as the Unit Administration Officer.
- Process, produce and interrogate monthly management checks.
- Update personnel records in accordance with JSP 766 (Defence Directive on Employer Support and Employer Notification) & regional Employer Notification direction.
- Update personnel records.
- Process documentation for new recruits, transfers, postings & voluntary discharges.

**Person specification**:

- Duties and responsibilities of the role include but are not limited to:
- Process stationery requests & order publications to support exercises, courses and Annual Collective Training.
- Monitor printers/faxes/photocopiers for toner and paper supplies and order and replenish as necessary.
- Assist with administrative procedures within Medical/Welfare management. Including completing registration processes of new recruits.
- Management of non-attender letters for personnel.
- Action Move and Track processes for all personnel.
- Manage and input pay and allowance entitlements.
- To act as one of the Unit Equality, Diversity and Inclusion Advisors.
- To be adaptable and assist with any other duties as directed by the Officer Commanding.

Experience, Skills and Qualifications required for the role:

- Must have experience managing relationships with various stakeholders.
- Must have a high level of emotional intelligence.

**Behaviours**:
We'll assess you against these behaviours during the selection process:

- Leadership
- Working Together

**Benefits**:

- Alongside your salary of £22,758, Ministry of Defence contributes £6,144 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- A Civil Service pension with an average employer contribution of 27%
- 25 days paid annual leave rising ( 1 day per year) to 30 days upon completion of 5 years’ service.
- Highly competitive pension scheme.
- Personal and professional development of skills.
- Flexible working patterns for many roles.
- Access to the Employee Assistance Programme (EAP), a free service that assists you achieving a productive healthy environment that is conducive to a healthy lifestyle.
- Enhanced maternity, paternity and adoption leave.
- 6 days special leave per year which can be used for volunteering duties.
- Access to gym on site.
- Free parking.

The post does not offer relocation expenses.

Expenses incurred for travel to interviews will not be reimbursed.

Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.

The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free W