Administrator - Management Team Secretary

The West management administration team are a supportive and caring team; they aim to provide high quality support services to our colleagues across the organisation to improve the safety, health and well-being of the people within our area. An exciting opportunity has arisen to join the established and enthusiastic team that provides support to senior managers including heads of clinical services, heads of operations and associate directors.

We are looking for a motivated and resourceful individual to join the team. You should possess commitment to team working and innovative delivery of excellent standards of work. You will join your colleagues in ensuring business continuity is maintained by participating in a rota of tasks that are shared across the administration team as well as having individual duties and responsibilities. The role is to provide temporary maternity cover and will be mix of remote (home) and office based working. Although the role is being advertised as full-time with core hours of 9am-5pm, Monday to Friday, part-time or flexible working (minimum of 22.5 hours per week) will also be considered.

The successful applicant will be required to develop agendas and take minutes of senior management meetings within Care Groups (including Neighbourhood based services, Children, Young People and Families and Specialist Mental Health place-based services) and presenting final minutes to a professional standard. Previous experience of drafting agendas, note taking and producing minutes/action logs would be beneficial. You would also provide support with diary management for senior managers along with all other administrative duties which the role may require such as; arranging meetings/events/hearings, booking venues and arranging travel requirements, production of correspondence, reports and presentations, utilising organisation systems such as ESR (electronic staff record) to support the recording of supervision and appraisal data and Oracle for the procurement of equipment and stationery.

The applicant will be expected to be able to organise and prioritise their own workload on a daily basis to ensure that time deadlines are met and that urgent work and projects are accommodated. You will also work with team colleagues to ensure a smooth, seamless service is provided in the absence of other team colleague. Other key responsibilities are outlined in the job description attached.

We will ensure that you have access to internal opportunities for development including access to regular supervision and appraisal.

CWP provides health and care services for local people, including mental health, learning disability, community physical health and all-age disability care - including the provision of three GP surgeries.

Our aim is to help people to be the best they can be, adopting a compassionate, person-centred approach to everything we do. We were recently rated as Outstanding for Caring by the Care Quality Commission with a Good rating overall.

We have been recognised by the Health Service Journal as one of the top places to work in the health service for the last two years running. CWP also scored the highest in the north west (among mental health, learning disability and community Trusts) for staff “recommending CWP as a place to work” in the NHS Staff Survey 2020.

We have services across Wirral and Cheshire, as well as Trafford, Warrington, Bolton, Halton and Liverpool - and provide specialist services for the North West as a whole.

CWP are committed to making our recruitment practices as inclusive as possible for everyone. We are committed to promoting equality and diversity and developing a culture that values differences. We are proud to be a Disability Confident employer.

Please download a copy of the job description for full details.

Recruitment selection processes are based on competence (see Person specification)andvalues.

CWP recruits people that can demonstrate the Trust’s Values and Behaviours in their everyday life. Therefore, if you are invited to interview, you will be undertaking a Values Based Interview/Assessment, which explores not only what you do but how and why you do it.

If your disability meets the definition set out in the Equality Act 2010, and you can show that you meet the ‘essential’ criteria described in the person specification for an available position, please answer ‘YES’ to the question: ‘Do you wish to be considered under the Guaranteed Interview Scheme?’ Please also inform the team if you have any special support needs to be considered as part of the interview and selection processes.

All new clinical support staff will be required to have completed or working towards the Care Certificate (CWP In-house 2 day training to be completed within 6 months of start date).

Please note applicants will be required to pay for their DBS check. Costs are deducted from salary following appointment. You are encouraged to enrol for the DBS Update S