Administrative Secretary/recruitment Co-ordinator

The Job Role

If you are looking for a new challenge with a global market leader which designs and manufactures aerospace search and rescue equipment, HR Smith Group of Companies is the one for you. We have over 5 decades of experience and are dedicated to finding the perfect solutions for our customers. The HR Smith Group, a world leader in Airbourne antennas, search & rescue equipment and aerospace electronics, has the following vacancy for an enthusiastic person to provide secretarial and reception duties in our Business Administration Centre.

Role Responsibilities
- Answer incoming telephone calls and transferring callers to relevant staff members.
- Reception duties to include meeting and greeting visitors and guests, issuing visitor passes.
- Organise visitor refreshments and lunch when requested by Directors or Senior Management.
- General administrative duties to include stock control and ordering of stationary.
- Keep all telephone directories up to date and distribute through the company, as required.
- Process and distribute timesheets on a 5-weekly cycle.
- Control fleet vehicles onsite, ensuring fleet maintenance is kept up to date.
- Control diary for the booking of conference and meeting rooms as required.
- Liaise with internal departments and communicating with external 3rd parties.
- Create agendas, schedules and take minutes for meetings, conferences and other assigned events as and when required.
- Draft and file documents, as well as entering data and maintaining databases.
- Assist directors when required with personal and business administration.
- Distribution of information for promulgation on Company noticeboards.
- Responsible for ensuring reception desk is manned during office hours with the exception of holidays/sickness.
- Supervision and training on the receptionist duties.
- Manage and supervise workloads within reception, as well as drivers/general assistances.
- Principal point of contact for the facilities department and organisation relating to reception duties.

**Job requirements**:

- Experience with taking minutes of meetings and have excellent keyboard skills, audio typing.
- Highly proficient using Microsoft Office suite software, Excel, Outlook, etc.
- Previous experience in reception duties and customer facing roles.
- Secretarial experience, diary management/scheduling.
- Administration experience, filing and processing documentation.
- Outstanding communication, interpersonal, customer service and organisational skills.
- Ability to pay attention to detail.
- Presentable, self-disciplined and able to work under pressure.
- Approachable with a willingness to help.
- Previous experience in a supervisory and leadership role.

**Benefits**:

- Free onsite parking.
- Free refreshments (tea and coffee).
- Casual dress.
- Company social events.
- Opportunity for company bonuses.
- Cost of living reviews carried out annually by the Directors.
- 20 days holiday plus bank holidays and your birthday off (to be taken any time in the year).
- Long service holiday accrual scheme where you gain 1 extra holiday day per year from 5-10 years’ service up to a maximum of 26 days.
- Life Insurance Scheme - 3x annual salary.

Full Time Position
- Hours are based on a 40-hour week, Monday to Friday 8.00 am to 4.30 pm with half an hour each day for lunch. No weekend, evening or bank holiday working.
- Salary commensurate with experience.
- Free internal training provided as required.
- Opportunities to progress, promote internally and up skill.

**Due to the nature of the business being a manufacturing environment, working from home arrangements are not available.**

Full Time

Salary commensurate with experience

Free internal training provided as required.