Office Admin Assistant

**OFFICE ADMINISTRATOR**

**Company**

Are you an experienced Office Administrator looking for a new role? BAP Pharma is a global leader in Clinical Trials supply, specialising in comparator sourcing and secondary packaging. Founded in 2011, we are an incredible story of growth and success, with offices in the UK, USA and Germany.

We are now looking to recruit an Administrator to support our Office Manager with the smooth running of our office in Marlow, from answering the telephone to meeting visitors, managing office stock, booking travel arrangements and general office administration tasks.

You will be joining a professional and passionate team who pride ourselves on delivering our promises to each other and our customers. Our culture is one of openness, honesty and respect where one of our core values is Care, which is evident throughout the business.

As our Office Administrator your main responsibilities will include:

- Assisting the Office Manager with day-to-day facilities tasks
- Supporting our senior executives when required, printing and scanning of documents, booking travel, accommodation and restaurants
- Coordinating travel arrangements (flights, taxi pick-ups) and ensuring a seamless travel experience
- Working with external travel companies to ensure employees are set up; book travel, as and when required
- Arranging hotel accommodation, car rental and taxis for employees and visitors, when required
- Answering and dealing with telephone calls and enquiries, taking relevant messages
- Managing incoming and outgoing office post and deliveries
- Welcoming visitors and ensuring they are briefed
- Ensuring facilities are maintained in a healthy and clean manner
- Managing office equipment, from kitchen stock to checking stationary
- Ensuring the office is stocked correctly, from kitchen, stationery, office equipment and furniture.
- Ordering and monitoring of office stationery needs
- Managing meeting rooms, ensure rooms are always kept to a high standard and be responsible for meeting room set up
- Organising food and beverages as required
- Raising purchase orders and place orders for non-stock items, e.g., packaging materials for the warehouse and office
- Booking and assist with planning of company events
- Assisting with ad-hoc projects when required

To be successful in this role you must have;
- excellent communication skills and telephone manner
- strong organisational skills
- ability to plan and book complex travel arrangements for multiple stakeholders
- good knowledge of MS Office packages - knowledge of PowerPoint would be an advantage but is not essential.

You will also be able to prioritise your own workload, taking initiative and being a self-starter. You must be able to work alone effectively and also play a part in the team and wider business when required.

Start time for this role is between 8.00 am to 8.30 am.

BAP Pharma Ltd are Global Leaders in Clinical Trials supply, specialising in comparator sourcing and secondary packaging. Founded in 2011, BAP Pharma is an incredible story of growth and success, steadily expanding its operations, with a presence in the UK, USA and Germany.

We are a team of professionals who have a passion for delivering on our promises to each other and our customers. We are driven to create exceptional value and an unrivalled service. Our culture is one of openness, honesty, and respect. Our goal is to become a Global Leader in the Clinical Trials Supply Industry.

We are now looking for people with a passion for great customer service and doing the right thing, to help us take the business forward. Our people are our greatest asset, our future is exciting, come join us

**Job Types**: Full-time, Permanent

**Salary**: Up to £26,000.00 per year

**Benefits**:

- Additional leave
- Casual dress
- Company events
- Company pension
- Life insurance
- On-site parking
- Private medical insurance
- Referral programme
- Sick pay
- Wellness programme

Schedule:

- Monday to Friday

Supplemental pay types:

- Bonus scheme

COVID-19 considerations:
BAP takes the health and safety of its employees seriously and promotes good safety and hygiene standards for its teams.

Application question(s):

- Position is office based due to the nature of the role

Work authorisation:

- United Kingdom (required)

Work Location: One location

Reference ID: UKGENOAA