HR Assistant

**Job Title:HR Assistant**
**Department**:Human Resources**
**Reporting**:Head of HR**
**Location**:27 Great West Road**
**Salary**:£25,000 per annum**

Brentford FC is a bit different to other Premier League football clubs. We put our fans first, we are a true community club and while we are financially sustainable, we are not afraid to take calculated risks. We take huge pride in our environment and culture within the Club which focuses on development, inclusion and not being afraid to think differently.
Being progressive, humble and respectful while sticking together as one team across the Club guides how we work and the decisions we make each day.
We also firmly believe that a diverse workforce is a better workforce which will help us develop ideas, solve problems and ultimately grow Brentford FC.
We play in a brand-new stadium, 15 minutes from Heathrow in vibrant west London.
We will never forget where we have come from, but we are excited about the future that lies ahead.
Come join us.
**Inclusion Statement**
**Safeguarding Statement**
**The Role of the HR Assistant**
The HR Assistant will provide efficient and effective support to the HR Team. This is a HR generalist role and will provide exposure to all aspects of the employee lifecycle.
**Main Accountabilities**
**Recruitment**:

- Liaise with hiring manager to ensure job advert is drafted appropriately
- Set up job vacancies on applicant tracking system - Teamtailor
- Advertise job specifications across a multitude of jobs boards/recruitment sites
- Ensure on expiry of the role the link is closed and advert removed from club website

**Onboarding**:

- Organise pre-employment checks (DBS, references, qualifications, RTW)
- Offer and new hire administration for all permanent and casual employees
- Collate new starter documents
- Send link to employee induction and handbook
- Liaise with IT to set up laptops and equipment for new starters
- Organise appropriate accreditation and site access
- Liaise with HR Manager regarding offer letter and employment contract
- Set new employee up on Medical Health Insurance, Pension and Health Care Plan and notify the broker of leavers

**Management of Systems and Processes**:

- Aid managers and employees with HR System - HiBob
- Arrange for probationary review forms to be sent to employee and manager
- Ensure HiBob is up to date and accurate

**General**:

- Create monthly payroll s/sheets and attend payroll meetings to ensure everything has been covered
- Liaising with internal payroll team regarding pay changes
- Probation process; manager reminders and letters
- Provide general day to day administration support (scanning, filing, photocopying, shredding)
- Apprenticeship administration with providers and apprentices
- Recording of training on the HR system

**General Club Accountabilities**
- To comply with all Club policies, including health and safety, data regulations and other legal, ethical, and social requirements.
- To build and maintain good working relationships while maintaining a professional image.
- To keep confidential any information gained regarding the Club and its personnel.
- To maintain a flexible approach to work at all times.

**Key Internal Relationships**
- Business Operations
- Communications
- Venue Operations
- Fan & Community Relations
- Community Trust

**Person Specification - Essential Personal Characteristics**
- Excellent written and verbal communication skills
- Competent with Microsoft Office packages, particularly Word and Outlook
- Confident working alongside senior executives
- A self-starter with a high level of initiative and proactivity
- Great communication skills with an ability to inspire and motivate others
- Uses initiative with mínimal supervision with the desire to proactively support the teams
- Can manage a heavy workload with strict deadlines
- Excellent organisational skills
- Flexible and willing to take on ad-hoc tasks
- Comfortable working independently and as part of a team

**Person Specification - Desirable Characteristics**
Able to thrive in a fast-paced work environment
Ability to tightly manage time effectively and productively
Remains calm under pressure
Desire for continuous personal improvement
An HR or administration certification

**Job Type**: Apprenticeship

**Salary**: £25,000.00 per year