Fleet Administrator

5 days ago

Manchester, United Kingdom dnata Catering UK Full time

What’s the purpose of role:
The key purpose of this role is to assist with the organisation of dnata Catering UKs fast paced fleet department you will be responsible for providing first class administrative support to the Fleet Department ensuring compliance.

Who you’ll deal with:
Internal: All service delivery teams, units and company car drivers
External: Suppliers, Insurance and Regulatory bodies

What you’ll be doing:
Responsible for all Central Fleet administration e.g. booking arrangements, maintenance management and information processing
Undertake the administration of the driver Certificate of Professional Competence ensuring the database is updated with training documentation
Update records so that they are accurate and up to date at all times
Responsible for the Duty of Care monthly administration
Administration of all company transport activity including maintenance, accident, fines and fleet management of company vehicles
Ensuring that all vehicles are serviced in order to meet legislation
Manage driver Certificate of Professional Competence bookings and uploads
Maintaining the Jamma Key 2 database
Monitor cost and provide administration of budget management escalating to Fleet Manager as appropriate
Use SAP to raise orders and process invoices for cars, accidents and fuel receipting where necessary
Responsible for the maintenance of the Master Insurance Database for all vehicles including daily hire
Complete HMRC paperwork for issuing to the Fleet Manager
Provide continuous support for all units across the UK promptly responding to queries across all business unit’s
Administer the AA drive Tech for employee’s providing help as necessary
Communicate with external stakeholders e.g. sourcing parts and ordering stationary
Consistently deliver excellent Customer Service
Undertake ad-hoc administrative duties within the Fleet Department contributing to the smooth running of the Fleet operation

This list is not exhaustive, accountabilities may vary dependant on locality or role complexity and may include any other duties considered reasonable by the line manager.
What you’ll have:
Strong IT skills; experience of Microsoft Access, Excel, Office, Word and Outlook
Possess excellent communication and interpersonal skills, both verbally and written, with experience of professionally liaising with colleagues, managers, and external customers on the telephone daily
Telephone experience
Demonstrate a high level of attention to detail and organisation, be disciplined in your work and have a can-do attitude
Prioritise and manage own workloads effectively with the ability to work under pressure and adhere to strict deadlines

What’s Special about the role:
The Role of Fleet Administrator is accountable for inputting and updating Fleet records in line with the defined parameters. A transactional role focused on data inputting and accuracy of information with direction and guidance easily accessible via the Fleet Manager. Works within defined legislative and company standards highlighting any concerns to be addressed by a manager. Will be required to interact with the team, colleagues from other sites and process areas and contractors.

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