Compliance Officer

**NO RECRUITMENT AGENCIES PLEASE** - ** Please note this job is not suitable for hybrid working and will be based at our Head Office in Macmerry, East Lothian **_ **Readvertisement "" Individually Designed Homes Ltd is seeking a detail-oriented, adaptable and organized individual to support the Compliance Manager, managing essential day to day business tasks, in accordance with internal procedures and external regulations. This includes estate management, health and safety, managing annual business renewal schedules, such as utilities, vehicles and licences, supporting management in process improvement initiatives and assisting with general compliance, administrative and HR tasks. **Key Responsibilities** - **Estate Management** - Manage annual renewal schedules for utilities, vehicles and licenses ensuring comprehensive coverage across all properties. - Liaise with insurance providers, manage insurance renewals, review policy details, address queries, report and gather information for claims. - Maintain accurate records of all insurance policies and document claims processes as necessary. - Support the management of company-owned properties ensuring they are compliant with legal and regulatory requirements including upkeep, maintenance, tenancy changes, record keeping. - **Human Resources** - Assist in the recruitment process, including posting job ads, screening applicants, scheduling interviews, and preparing onboarding materials. - Assist in maintenance of employee records and handle confidential HR documentation. - Support management in implementing HR policies and procedures. - HR admin support, including annual leave and absence processes, contracts, disciplinary, reports etc, using HR Breathe system. - Identify trends and produce reports for Compliance Manager site visits. - **Payroll** - Manage payroll processing, ensuring employees are paid accurately and on time. - Process weekly timesheets for agency workers. - Update payroll records with new hires, terminations, and changes in employee information. - Liaise with the finance team to ensure payroll compliance with company and regulatory requirements. - **Health & Safety** - Assist Compliance Manager with H&S tasks, including follow up actions from health and safety audits and inspections. - **Administration** - Assist in updating of internal processes and procedures - Ensuring Compliance Manager, Directors and other stakeholders have everything they require on time. - Assist in implementing admin procedures and ensuring they are followed. - Any other administrative support ensuring high levels of accuracy at all times. **Key Skills and Qualifications** - Experience of managing a complex workload and meeting deadlines and milestones. - Ability to identify potential risks and propose strategies to mitigate them. - Experience in business administration, working proactively and independently to ensure the business is compliant. - Experience of producing work of a high standard with a high level of attention to detail. - Knowledge of HR, payroll, health and safety, and/or insurance management would be advantageous. - Ability to adapt to change. - Self-starter with a positive ‘can-do’ attitude and ability to take the initiative. - Ability to analyse data and report trends. - Strong written and verbal communication skills to interact effectively at all levels. - Ability to work independently and proactively solve problems. - Proficient in MS Office Suite (Word, Excel, Outlook); familiarity with payroll and HR software is an advantage. - Familiarity with health and safety, estate management, and HR compliance requirements. - Ability to travel to site locations, as required. **Benefits** - Up to £30,000 salary - Within this role, you will work 40 hours per week, Monday to Friday. - You will receive 28 days holiday per year (inclusive of bank holidays). - Pension Scheme - Annual bonus based on company performance - Professional development opportunities - Free on site parking **Job Types**: Full-time, Permanent Pay: Up to £30,000.00 per year **Benefits**: - Company pension Schedule: - 8 hour shift - Monday to Friday Application question(s): Work Location: In person Application deadline: 17/02/2025 Reference ID: MECOFEB25RA