Admin Assistant

**Facilities Assistant - Bournemouth, BH1**

**Full-Time Permanent Opportunity £18,500 per annum & great benefits**

At Canford Healthcare we specialise in providing quality residential care for the elderly across our group of care homes throughout the South of England. A fantastic opportunity has arisen for a detailed conscious and administrative assistant to join our Facilities team based full time at our newly relocated offices in Hinton Road, Bournemouth.

To support and assist the Facilities Coordinator and Head of Facilities in ensuring the successful maintenance, repair and renewal of the company’s property assets in line with accepted best practice, and in accordance with the company policies and procedure. Working closely and taking their lead from the Facilities Coordinator.
- Assist the Facilities Team in the procurement of services to the group, including vetting of contractors Insurances, certification and performance.
- Assist in the creation of work orders and assign them to the multiple contractors, suppliers, subcontractors and vendors, ensuring they are within the agreed budget for the Property and that the correct authority levels have been received.
- Assisting the Facilities Coordinator to ensure care homes facilities expenditure, including capital expenditure, is properly recorded on systems and approved at the appropriate level.
- Working with purchase ledger to ensure invoices based on approved orders feed into the Sage accounting system for processing/ payment.
- Communicate effectively when issuing orders to appropriate parties ensuring full understanding of task and action required
- Update and maintain accurate records of all service requests whether they are approved or rejected
- Deal with all queries and concerns that come into the department and ensure they are responded to in a timely manner, and where necessary any follow ups should be made to safeguard customer satisfaction.
- Produce monthly reports and queries from the system to assist Management Information reporting, and saving to shared locations for ease of access.

Develop the Facilities Management Service
- Regularly review and develop working procedures within the department and make recommendations to Facilities Coordinator or Head of Facilities for consideration and implementation.
- Support the production of Facilities Management updates for all staff as appropriate.
- Assisting in the development, implementation and training of company policy and procedures regarding Facilities Management as and when necessary
- To take minutes or notes at meetings as and when required.
- Must have at least 2 years of Administration experience and ability to work as well as part of a team as well as independently when required.
- Must be able to demonstrate excellent time management, planning and organisational skills as most work has deadlines that need to be adhered to organised individual to work
- Highly organised individual to work using a methodical approach, whilst maintaining a high level of confidentiality and attention to detail
- Good interpersonal skills, which include a polite and professional manner as well as strong communication skills both oral and written to all levels of staff and those outside the company.
- Good IT skills including the proficient use of all Microsoft Office package such as MS Word, Excel, Powerpoint as well as the ability to learn new internal company systems.

There may be on occassions you will be required to visit our sites.

**Job Types**: Full-time, Permanent

**Salary**: £18,500.00 per year

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Ability to commute/relocate:

- Bournemouth: reliably commute or plan to relocate before starting work (required)

Work Location: One location