Executive Assistant

1 day ago

Gateshead, United Kingdom Jackson Hogg Full time

**Executive Assistant**

Jackson Hogg is looking to recruit an Executive Assistant for a fantastic growing business based in Gateshead.

**Job Overview - Executive Assistant**

You will be responsible for helping to improve the efficiency of the Leadership team, handle day-to-day office operations and provide general admin support to the rest of the team. Working closely with the company’s CEO and Senior Leadership Team, you will be a proactive problem solver with exceptional communication skills and meticulous attention to detail. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.

**Key Responsibilities of the Executive Assistant**
- Project administration and reporting: Complete a broad variety of administrative tasks, including assisting with special projects; designing and producing complex documents, reports and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; Drive improvement and implementation of administrative routines.
- Senior Leadership Team support: You will keep the CEO and Senior Leadership Team well informed of upcoming commitments and responsibilities, making travel arrangements and anticipating the CEO’s needs in advance of meetings, conferences, etc. Support the CEO and Senior Leadership Team with the use of administrative tools and other general tools such as G-Suite, HubSpot, Slack, Atlassian, Office Suite and other products.
- Board management: Planning meetings and taking detailed minutes. Arrange and handle all logistics for Board meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes.
- Finance: Make sure all expenses are properly recorded in Xero and liaise with the bookkeeping pg. 2 service to facilitate timely delivery of monthly management account reports, VAT claims, R&D tax claims etc.
- Legal and governance: Support the management and tracking of legal work across departments, coordinate corporate requirements relating to ESG (Environment, Social, Governance), Companies house, investor consents and business case activities.
- Event planning: Coordinate all Executive Team meetings and retreats and assist with staff meetings and events as needed. Network and communicate with members within and outside the organisation.

**Requirements of the Executive Assistant**
- Experience in a previous Executive Assistant position or working in an office environment, performing administrative duties and providing support to managers.
- Be thorough and pay attention to detail.
- Excellent verbal communication skills.
- Customer service skills.
- Organised and systematic approach to work.
- Time management capabilities and ability to meet deadlines.
- Knowledge of MS Office, financial or spreadsheet experience
- Experience in a fast-paced / start-up environment (beneficial)

**Job Types**: Full-time, Permanent

Schedule:

- Monday to Friday

Work Location: In person

  • Executive Assistant

    2 weeks ago

    Gateshead, United Kingdom Central Employment Agency (North East) Limited Full time

    Central Employment are pleased to be recruiting for a successful packaging company based in Gateshead. They are currently recruiting for an Executive Assistant & Office Manager to join their company. **Purpose of the Executive Assistant & Office Manager**: The purpose of the Executive Assistant & Office Manager is to support the Managing Director, they will...

  • Executive Team Support Assistant

    2 weeks ago

    Gateshead, United Kingdom Northern Gas and Power Full time

    Job DescriptionExecutive Team Support AssistantSalary of up to £30,000Hi, we're Northern Gas and PowerNorthern Gas and Power (a subsidiary of Global Procurement Group) is an international energy procurement specialist and is the largest energy consultancy in Europe. We guide businesses of all sizes ranging from SMEs to global organisations in purchasing...

  • Executive Assistant

    2 weeks ago

    Gateshead, United Kingdom FIS Global Full time

    **Position Type**: Full time **Type Of Hire**: Experienced (relevant combo of work and education) **Travel Percentage**: 0% Are you ready to unleash your full potential? We’re looking for people who are passionate about payments to chart Worldpay’s path to being the largest and most-loved payments company in the world. **About the team** Based in...

  • Marketing Executive

    7 days ago

    Gateshead, United Kingdom Lookers Motor Group Limited Full time

    Overview: **Marketing & Content Executive** **Gateshead - Hybrid working** **up to £29,000** Supporting the Brand Marketing Manager with the delivery and execution of Brand Marketing and Content Generation for some exciting car brands! You will also support the Brand Marketing Manager to help create and execute multi-channel marketing campaigns across...

  • PPC Executive

    2 weeks ago

    Gateshead, United Kingdom Vertu Motors Full time

    **PPC Executive** Looking to take the next step in your career? We're looking for a hard-working, analytical and self-motivated person to join our team as a PPC Executive. We are able to offer a competitive basic salary of up to £27,000 along with hybrid working from the heart of our marketing office, based in Gateshead. **About the Role** As a PPC...

  • National Account Executive

    7 days ago

    Gateshead, United Kingdom Page Personnel Full time

    Exciting National Account Executive roleLeading European Food Company with career development opportunitiesAbout Our ClientLeading European Food Manufacturing Business who are steeped in heritage with innovation and quality central to the business.Job DescriptionProvide administrative support to the commercial team, ensuring smooth day-to-day operations....

  • Marketing Executive

    24 hours ago

    Gateshead, United Kingdom Lookers Motor Group Limited Full time

    Overview: **Marketing Executive** **Newcastle** **Salary between £25,000 to £29,000** We have a fantastic opportunity for a brilliant Marketing Executive to join our dynamic team, where you’ll be tasked with inspiring and engaging our customers across the Lookers Group. This is a hybrid / remote working position, with travel throughout the UK as...

  • Marketing Executive

    5 days ago

    Gateshead, United Kingdom Lookers Full time

    **Marketing Executive** **Lookers Lookers Head Office** **Market leading employee benefits** **Are you a forward-thinking and commercially minded marketing professional looking for an exciting new challenge?! Look no further!** **Salary between £25,000 to £29,000** **Based from our Gateshead office, 2 days in the office and the rest from home!** We...

  • National Account Executive- FMCG

    22 hours ago

    Gateshead, United Kingdom Michael Page (UK) Full time

    Exciting National Account Executive roleLeading European Food Company with career development opportunitiesAbout Our ClientLeading European Food Manufacturing Business who are steeped in heritage with innovation and quality central to the business.Job DescriptionProvide administrative support to the commercial team, ensuring smooth day-to-day operations....

  • Legal Secretary

    7 days ago

    Gateshead, United Kingdom KLEIN HAMILTON EXECUTIVE SEARCH LTD Full time

    Legal Secretary/Personal Assistant, Legal Assistant, Permanent, Gateshead **Legal Secretary/Personal Assistant** A Legal Secretary is required by a well - established vibrant Law Firm who offer a full range of legal services. The firm’s core business has traditionally been high quality private client work. **Responsibilities**: - Drafting and preparing...