Business Admin Apprentice

**Oasis Academy Johanna are seeking an enthusiastic Business Administration Apprentice, to join their exceptional team, working towards your Level 3 business admin qualification, whilst learning on the job**

Everything within Oasis Community Learning is framed by our ethos. Our ethos is rooted in what we believe and who we are. Grounded in our story, it is an expression of our character; a set of values that inform and provide the lens on everything we do, these are:

- A passion to include
- A desire to treat people equally respecting differences
- A commitment to healthy, open relationships
- A deep sense of hope that things can change and be transformed
- A sense of perseverance to keep going for the long haul

It is these ethos values that we want to be known for and to live by. We are committed to a model of inclusion, equality, healthy relationships, hope, and perseverance throughout all the aspects of the life and culture of every Oasis Hub and academy community. We encourage every member of our family, be that staff or student, to align themselves to these ethos values

WORKING PATTERN: 9:00am - 5:00pm, 40 weeks a year
DISCLOSURE LEVEL: Full enhanced DBS check will be required for successful applicant.

**Apprenticeship Details: Business Admin Level 3 Qualification (Expected duration 16 months, training provider: LMP Education).**

**JOB PURPOSE**:
An office assistant is a member of the school support staff, one of a team responsible for making sure that the efficient and effective organisation and administration of school processes, procedures and policies delivers the best possible service to all stakeholders. The Office Assistant is often a first point of contact and is, therefore, expected to demonstrate exemplary customer service to both internal and external customers and be able to resolve problems and complaints in a sensitive manner.

**SPECIFIC RESPONSIBILITIES**:

- respond to queries and resolve problems
- provide information and services to customer requirements
- take and record messages (using the school systems)
- Organising travel and overnight accommodation arrangements, as required.

2. To use the school reprographics systems to copy and distribute complex and multiple documents, making sure there is a supply of the materials required to operate the systems and report and record faults

4. To maintain and oversee the school website and social media accounts e.g. daily tweets.

5. Working with the Operations Manager, to maintain MIS and complete year end processes.

6. To use word processing equipment to prepare, layout, print and dispatch documents for example letters, memos, committee reports and papers.

7. To coordinate the receipt, sorting and distribution of incoming messages, post and deliveries and the collection and dispatch of outgoing mail, packages and so forth.

8. To contribute to the organisation and arrangement of events - which may include (but not exclusively) training courses, school assemblies, school swimming sessions, transport, festivals and concerts - through the provision of materials, equipment, set-up, invitations, publicity and so forth.

9. To lead working with outside agencies on school initiatives such as Healthy Schools, cycle training and the School travel plan.

10. To use computerised management information systems and/or paper-based filing systems to enter, record and retrieve data, supply information to support school administration and organisation and make returns required by a variety of sources.

11. To coordinate and collate supplies, stock and ordering for school resources.

12. To support the cluster lead in completing financial tasks for the school.

13. To work in accordance with the values, culture, ethos, equalities and inclusion policies of the school proactively promoting anti-racist, anti-sexist and anti-discriminatory behaviours in the day to-day operation of the job.

14. To take appropriate action to identify, evaluate and minimise any risks to health, safety and security in the immediate working environment.

15. To complete school-based induction and any subsequent training required to improve performance.