Bid & Contract Administrator

**Come and join one of the UK's largest independent providers in neuro and mental healthcare. We proudly employ over 4000+ people - no matter what your experience, we have jobs for everyone.**

We'd like you to join us as a Bid and Contract Administrator in Commercial Team in Darlington. This role is full time and hybrid working.

The Bid Writer & Contract Co-Ordinator role is to support the Commercial Department with key commercial administration responsibilities as instructed by the Contracts Manager, Business Development Director's and Chief Commercial Office. The role will also be accountable for monitoring and responding to the Group's referral mailbox.

**What you'll be doing**:
**Bid Writer**
- Identifying new contract opportunities by tracking notification boards and assisting with contracts/bids from the expression of interest to submission and outcome stage as directed by the Contracts Manager, Business Development Director and Chief Commercial Officer
- Draft written responses drawing on previous submissions in the library, specifications, policy research and local research
- Write bespoke content with the support of experts in the relevant areas for submissions
- Ensure bid and tender documentation is properly formatted, collated, and presented in a professional and timely manner
- Proofread written documentation prior to submission
- Conduct local research
- Construct, write and submit tender and DPS responses within assigned timeframes, in line with commercial bid process.
- Chasing bid submission outcomes.
- Create a contract summary report following the successful award of the contract for services
- Provide bid writing support across the ACG group

**Contract Co-Ordinator
- Management and maintenance of the Group CRM system
- Log all contracts including no bids with clear reasoning
- Ensure all data is logged correctly and generate monthly bid reports.
- Ensure that all IPA's (including other agreement) are stored in the relevant system
- Ensure all contracts are uploaded to the team's contract database and labelled in the correct naming convention
- Prepare Contract Summary document for business when contract secured
- Ensure all contract terms (including insurance updates) are submitted inline with the contract requirements and uploaded or issues to the relevant individuals

**Bid Administration and Additional Requirements**
- Assisting with the day-to-day reporting and administrative functions of the department and its key business processes.
- Compiling a range of reports to assist with the monitoring of the Commercial Department as instructed by the Contracts Manager and Business Development Director
- Recording meeting minutes during Commercial meetings, video conferences and conference calls
- Attending bid presentations and interviews when required.
- Participate in staff development (including supervisors), training and performance appraisal as required
- Attend monthly/quality Commercial meetings and play a proactive role within the meeting including updating on relevant areas of the business

**What you'll have**:

- Exceptional written English, verbal reasoning and mathematical skills
- Experience of healthcare, or similar experience within either a recruitment or provider environment
- Previous administration experience essential
- Confident with figures and the ability to produce a range of advanced level spreadsheets and reports is essential to this role
- Excellent strategic planning and organisational skills
- Excellent computer skills including MS Word, PowerPoint and Excel proficiency is essential
- Experience using CRM systems

**What to look forward to**:

- 25 days plus bank holidays
- Birthday off
- Join the **Active Learning Hub **and benefit from a wide range of e learning and face to face training and development opportunities
- ** Active Reward App** giving discounts and savings on your weekly shop
- Free 24 hour confidential **Employee Assistance Programme Helpline & App **to support with legal, health, wellbeing, relationship and consumer advice
- A **Nest Personal Pension** account
- Access to join a **Medicash Health Plan** for you and your family to save money on everyday health essentials like going to the dentist or opticians
- We recognise outstanding **Active Behaviours** via the **Active Awards** programme
- Enhanced Sick & Maternity Pay benefits
- ** Refer a Friend** **Scheme** and earn yourself up to **£1000** by recommending someone you know
- and, of course, the support and guidance of our qualified clinical and business leadership teams so that you can really develop your career with Active Care Group