HR and Recruitment Administrator

Salary
- Up to £27,250 per annum in line with skills and experience
- Job Reference
- eton/TP/21163/1236
- Contract Type
- 52 weeks, Full Time, Permanent
- Working Hours
- 35 hours per week
- Closing Date
- 13 June, 2025
- Job Category
- Operations
- Business Unit
- Human Resources
- Location
- Eton College, United Kingdom
- Posted on
- 30 May, 2025

**Role Introduction**:
As an HR and Recruitment Administrator you will work as part of a wider HR team, supporting a team of generalists who look after all teaching and teaching adjacent departments in the school and a team of recruitment specialists. You will be responsible for providing full administrative support throughout the employee lifecycle. Key responsibilities will include carrying out legally compliant recruitment checks, entering new joiners onto the HR system, posting job adverts, editing job descriptions, scheduling interviews, and undertaking safeguarding interviews.

**Main Duties**:
In relation to your work supporting the generalist (teaching) team:

- Inputting new joiners onto our HR Information System, and liaising with payroll, IT, Security and other internal stakeholders to ensure everything is set up in time for the new joiner’s arrival;
- Generating accurate offer letters and contracts;
- Supporting with on-boarding employees once they join the College;
- Processing changes on our HR Information System and preparing letters to send to individuals - for example salary changes, promotions etc;
- Supporting the processes of annual salary review - including helping to mail merge and envelope letters;
- Answering day-to-day queries and directing people to information or policies, and where required, escalating queries to other members of the team;
- Processing leavers - including logging information on the HR Information System, preparing letters and liaising with security, IT and payroll as appropriate.

In relation to your work supporting the recruitment team:

- Placing job adverts in an accurate and timely fashion as directed. For instance, this may include the school’s careers site, online job boards, local media, LinkedIn etc;
- Assisting with the management of the Recruitment Inbox, which involves answering queries, directing people to information and redirecting queries where necessary;
- Supporting on the preparation of the weekly roundup of vacancies to all Eton staff on a weekly basis and sending out this communication when required.
- Using InDesign software to create and edit job descriptions and brochures.
- When required, liaising with recruitment agencies to ensure that all checks are processed in line with Keeping Children Safe in Education and the College’s expectations;
- Keeping the Vacancy tracker up to date with all pertinent information.

General responsibilities:

- Supporting the team with the collation of metrics and data around what we do as an HR team;
- Supporting projects and undertaking own projects and tasks where relevant;
- Supporting the team with other tasks as necessary to facilitate to smooth running of the department, including filing.

All employees of Eton College are also expected to:

- Develop a good understanding of safeguarding procedures, given all positions at Eton are classed as ‘regulated activity’;
- Demonstrate a commitment to safeguarding and promoting the welfare of children. This includes but is not limited to completing safeguarding training as required, complying with all safeguarding procedures and ensuring any safeguarding updates issued by the College are read and understood;
- Understand and comply with procedures and legislation relating to confidentiality;
- Display a commitment to and promotion of equality, diversity and inclusion.

To be successful in this role you will need:.
- Previous experience working in a busy administrative position and juggling competing priorities;
- Good working knowledge of Microsoft Word, Outlook and Excel;
- Excellent communication skills - both written and verbal;
- Previous experience of working in an HR team and/or with an HR Information System or Applicant Tracking System would be highly advantageous;
- Experience of working with editing software such as InDesign is desirable

You may enjoy this role if:

- You have a ‘can-do’ attitude - you love getting stuck in and you’re not phased by a heavy volume of work and fast changing priorities;
- You’re flexible - you’ll have to juggle lots of competing tasks so you’ll enjoy having lots of different things on the go, and you’re able to organise your time and to prioritise your to do list so nothing slips through the cracks;
- You have an eye for detail - our team are key to making sure our data is accurate and that we’re completing all of our recruitment checks, so you will be comfortable working in the detail and following processes;
- You continually look for ways to improve systems and processes - we’re keen to evolve and keep improving what we do, so you’ll continually question the status quo an