Company Secretarial Assistant

COMPANY SECRETARIAL ASSISTANT (JOB NUMBER: CSA-ML-0123)
- Your role will be to _provide proactive, technical support to the Company Secretary and wider Executive Management and Group Board members in the operation of PPH/all subsidiary companies to ensure compliance with the Companies Act and all subordinate legislation from time to time_._

You will undertake the preparation and filing of all statutory documents in relation to PPH and its subsidiaries in Borehamwood including General Meetings, AGMs and meetings of the Boards of Directors. Arrange all Board Committees and other Committee meetings, compile meetings packs and minutes. Ensure that each company's statutory records are kept up to date and comply with current legislation.

You will also assist on ad hoc legal and regulatory projects as required.

**Key Responsibilities**:

- Working with the Company Secretary to advise on all matters of Company Law and procedure for any of the company secretarial functions of any part of the Group (including preparation of notices, minutes, resolutions and forms for Companies House) including but not limited to Directors, Secretaries, Share Capital, Dividends, Accounts, Executive share schemes, PSC Registers and Confirmation Statements.
- Prepare company secretarial documentation with the aid of Blueprint in a timely manner for approval and keep all Group company registers up to date.
- Liaise with the relevant Chairman, CEO and/or Executive Directors to draft the agenda for the Board and Committees meetings of all Group companies as required.
- Prepare and/or collate Board and Committee packs, papers and minutes for all Group companies.
- Draft Board and Committee minutes and agreed actions and proactively collate updates on actions in sufficient time for inclusion in the papers for the following meeting.
- Arrange all statutory meetings of PPH and its subsidiary Boards.
- Arrange all Group Board and Committee meetings including meeting packs.
- Work with the relevant Chair in the proactive management of all Board and Committee agendas and schedules of business; liaising with relevant stakeholders and contributors to the meeting to ensure the timely publication of all packs and documentation.
- Support all Board and Committee Chairs throughout the year with regard to running Board or Committee meetings and ensure they run on time.
- Arrange appropriate training as identified by each entity’s Board.

**Additional Responsibilities**:

- Ensure the timely review of all Group company Board and Committee ToRs and Corporate Governance Manuals.
- To support the Director of Finance or other officer in the drafting of the S.172 statements for inclusion in any Group company report and accounts, as well as assisting with the drafting of the annual financial statements.
- Maintenance of copyright licenses.
- Maintenance of LEI company numbers.
- Maintenance of the relationship with Board Intelligence/Diligent Boards providing or facilitating advice, training or assistance to Board members where necessary.
- Manage the policy timetable and ensure all policy owners are informed of when to submit their policy/policies before review by the Policy Approval Committee/Risk and Audit Committee.
- Submit the Payment Regulations reporting to Companies House bi-annually.
- Assist in other corporate matters as necessary.

**Key skills**:

- Excellent written and verbal communication.
- Strong interpersonal skills.
- Excellent attention to detail and organisational skills.
- Ability to multitask and to work well in a fast-paced environment.

**Person Specification**:
**Required Skills and Work Experience**:
**To meet the requirements of S.273(2) Companies Act 2006**:

- To have held the office of secretary of a public company for at least three of the last five years; or
- To be a member of any of the following bodies:

- the Institute of Chartered Accountants in England and Wales;
- the Institute of Chartered Accountants of Scotland;
- the Association of Chartered Certified Accountants;
- the Institute of Chartered Accountants in Ireland;
- the Institute of Chartered Secretaries and Administrators;
- the Chartered Institute of Management Accountants;
- the Chartered Institute of Public Finance and Accountancy; or
- To be a barrister, advocate or solicitor called or admitted in any part of the United Kingdom; or
- By virtue of having held any other position or by being a member of any other body, to be capable of discharging the functions of secretary of the Group.

**Desirable**:
**Experience using Board Intelligence/Diligent Boards and Blueprint or other comparable company secretarial systems.**

**Why us?**

Pinnacle Pet UK is a Top 5 UK Pet insurer with a clear ambition to be the leading Pet healthcare and insurance services partner in the UK.

We are part of the Pinnacle Pet Group (PPG) - a pan European fully integrated pet insurance and health services platform which was set up as a joint venture between JAB Holding Company and