Team Secretary

2 weeks ago

Oxford, United Kingdom Oxford Health NHS Trust Full time

Using audio and copy typing skills, to produce correspondence and reports as required for the Consultant and MDT. Organising and attending meetings, preparing agendas, ensuring all appropriate arrangements have been made prior to meetings, including collation and distribution of any relevant papers, taking minutes and ensuring their timely distribution. Arrange meetings and appointments and ensure diaries are efficiently maintained and coordinated for the MDT. Entering patient information into the electronic patient record ensuring the information is entered accurately and in a timely manner.

This includes updating demographic information, uploading correspondence, creating new episode/spells as need. To work with, and support, other administrators and secretaries to maintain a comprehensive and equitable administrative service. To provide cover for other administrators in times of absence. To appropriately report and record accidents/incidents and comply with Health and Safety regulations.

requests for consultants to call back patients, requests for Ministry of Justice paperwork. Ordering and receipting supplies in the absence of the ward clerks, as required. Provide training and support to new members of the team. Support the ward managers/modern matron with event management such as Away Days and Training Courses.

Photocopying, laminating, shredding as required.

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