Administrative Assistant

14 hours ago

Dundee, United Kingdom The James Hutton Institute Full time

**The Vacancy**

James Hutton Ltd, the commercial arm of the James Hutton Institute based at Invergowrie, Dundee seeks a motivated individual to provide administrative support to our staff. This job will be undertaken as a Modern Apprenticeship and so it is recognised that the post-holder will be undertaking appropriate in-house and external training and development as necessary. The primary purpose of the role is to provide administrative support to the JHL admin team and Business Development Managers. The position provides a stimulating mix of office duties in a friendly organisation.

**Main Purchase of Job**
- Administrative support to the JHL PA to the Directors, Licensing Manager and Business Development Managers.

**Main duties of postholder**
- To undertake training both internally and externally and learn practical skills required to successfully gain the relevant Modern Apprenticeship in Administration.
- Support organisation of JHL meetings and events including arranging catering, organising room set-up and printing documentation.
- Provide support to:

- The PA to the Directors.
- The Licensing Manager and administrative assistant.
- The Head of James Hutton Limited.
- The Communications and Marketing Manager - assist with ordering materials and preparation for events.
- Update and maintain records and files.
- Maintain stationery supplies.
- Undertake general office duties including photocopying, processing mail, reception duties and data input.

**Qualifications / Skills / Knowledge**

Essential
- Expected to have obtained or gain SVQ Level 2 Admin and English or seeking to obtain National 5 qualifications or equivalent.
- Expected to complete a Level 6 Scottish Vocational Qualification (SVQs) in Business and Administration.
- Computer literate with basic skills in Microsoft Excel and Word and evidence of use of modern computer software.
- Evidence of good written and verbal communication.
- Organised and with good attention to detail.
- Punctual and reliable.
- Demonstrable enthusiasm and initiative.
- Ability to work in a team and independently.

Desirable
- Relevant work experience in an administration and/or support office role.
- Excellent skills in Microsoft Excel and Word.
- Drivers licence would be an advantage.

**Benefits offered**
- Employee Assistance Programme (EAP) - A confidential service available to support employees and their families with work or personal problems. Providing access to professional counsellors, psychologists, and work-life consultants available to help and support individuals in tackling all types of problems.
- Annual Leave - Generous entitlement up to 40.5 days a year, with carry over possible and guaranteed time-off for Christmas.
- Pension - Employer Contribution of 15% in a Personal Pension Plan and employee contribution flexibility.
- Self-managed hours and Flexible Working - option to manage and spread your working time in line with organisational needs to create a healthy work life balance.

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