Business Support Assistant

2 weeks ago

Waterlooville, United Kingdom Terry Jones Solicitors Full time

Department: Business Support

Location: Hampshire, Waterlooville

Brand: Verisona Law

A Business Support Administrator is required for our Waterlooville Office trading under the name of Verisona Law and will form part of our Administration Department and Line Managed by our Group Head of Facilities.

**The Role Involves**:

- Processing the archiving
- Making refreshments for clients and visitors
- Arranging storage and collection of confidential waste and cardboard
- Photocopying, scanning, printing
- Checking stationery / ordering stationery / managing stationery across departments
- Checking first aid boxes are fully stocked
- Opening and distributing of post / franking post / ordering postal supplies
- Arranging couriers
- Clearing paper jams from photocopiers / arranging repairs when necessary
- Keeping stationery cupboards in a neat and orderly manner
- Moving boxes of files either when delivered or for collection
- Data Input
- Greet and welcome clients and visitors as soon as they arrive at the office
- Answer, screen and forward incoming phone calls.
- Ensure reception area is tidy and presentable
- Complete Visitor log book in line with GDPR
- Maintain Fire Log Sheets and ensure staff sign in.
- Book Meeting Rooms & Car Parking Spaces and update calendars
- Perform other clerical receptionist duties such as copying identification documents
- Book Taxis
- Keeping Meeting Room clean and tidy (currently inline with Covid-19 Risk Assessment)
- Update Marketing Spreadsheet for New Enquiries
- Coordinate refreshments for clients (when restrictions are lifted)
- Any reasonable ad-hoc duties requested by your Line Manager

**Key Skills & Experience**:

- be smart in appearance
- be capable of handling a busy switchboard/reception duties
- be able to work as part of a team
- be flexible in your approach to work
- be positive in your approach to work - have a can-do attitude
- be able to contribute towards the delivery of a high-level professional reception service for clients and staff
- be well organised
- Efficient
- A willingness to carry out routine tasks
- Clear communication skills
- Self-motivation - ability to complete tasks to deadlines
- Attention to detail
- IT Literate

**Job Types**: Full-time, Permanent

**Salary**: £17,500.00-£20,000.00 per year

**Benefits**:

- Company pension
- Life insurance
- Private medical insurance
- Wellness programmes

Schedule:

- Monday to Friday

Work remotely:

- No

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