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Project Assistant
2 weeks ago
**Details**:
**Reference number**:
- 421074
**Salary**:
- £25,970 - £28,361
- A Civil Service Pension with an employer contribution of 28.97%
GBP
**Job grade**:
- Administrative Officer
**Contract type**:
- Fixed term
**Length of employment**:
- 6 months
**Business area**:
- CPA - Multilateral Projects Team
**Type of role**:
- Project Delivery
**Working pattern**:
- Full-time
**Number of jobs available**:
- 2
**Contents**:
- Location
- About the job
- Benefits
- Things you need to know
**Location**:
- City of Westminster, London (region), SW1A 0AA
**About the job**:
**Job summary**:
CPA UK supports and strengthens parliamentary democracy throughout the Commonwealth. It focuses on key themes including women in parliament, security and trade. Peer to peer learning is central to the way CPA UK works. CPA UK brings together UK and Commonwealth parliamentarians and officials to share knowledge and learn from each other. It aims to improve parliamentary oversight, scrutiny and representation and is located in and funded by the UK Parliament.
**Job description**:
CPA UK is recruiting for a Project Assistant to support the delivery of a range of projects. It is an exciting role in a busy and dynamic team, located in the heart of Parliament, with hybrid working arrangements currently in place. The role requires a diplomatic and sensitive approach and has a highly administrative component.
As a Project Assistant you will be based in the Multilateral Projects Team (MPT). MPT designs and delivers multilateral workshops, conferences and other learning events for parliamentarians and parliamentary officials across the Commonwealth. Although based in MPT, you will be part of a ‘pool’ of Project Officers and Project Assistants, so will work across two delivery teams. Projects will vary in size and length, and will include both multilateral and bilateral activities, as well as activities for donor-funded projects. Although the role will be primarily based in Westminster, some projects may involve overseas travel.
**Person specification**:
The Project Assistant will support Project Managers and other project team members in **all aspects of project delivery** including:
- Contributing to project plans and programme ideas
- Managing event logistics, including venue and/or digital platform logistics
- Delegate management, such as distributing invitations, recording responses, managing online registrations and coordinating travel arrangements
- Liaising with key stakeholders, such as UK and overseas parliaments
- Liaising with speakers and facilitators for events
- Liaising with caterers, technical support and other service providers
- Providing verbal and written briefings for those involved in the event, including parliamentarians and parliamentary officials
- Co-ordinating and minuting meetings
- Collating research (e.g. from the internet, libraries, professional journals, phone research etc)
- Coordinating marketing and other materials
- Supporting event communications, including on social media
- Creating, organising and maintaining project files and databases/spreadsheets
- Preparing reports, using quantitative and qualitative evidence
- Representing the project at team meetings and other fora
The Project Assistant will also:
- Provide general support and administration to the wider team and organisation as required
- Complete other reasonable tasks as directed by the Project Manager and senior managers.
**Benefits**:
- Alongside your salary of £25,970, Commonwealth Parliamentary Association UK contributes £7,523 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.
- Generous annual leave, Members of Civil Service Pension with an average employer contribution of 27%, On site gym (subscription required), On site nursery, Learning and Development opportunities
**Things you need to know**:
**Selection process details**:
Feedback will only be provided if you attend an interview or assessment.
**Security**:
See our vetting charter.
- People working with government assets must complete baseline personnel security standard (opens in new window) checks.
**Nationality requirements**:
This job is broadly open to the following groups:
- UK nationals
- nationals of the Republic of Ireland
- nationals of Commonwealth countries who have the right to work in the UK
- nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS)
- Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements
**Working for the Civil Service**:
- The Civil Service Code sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as o
