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Project Coordinator

2 weeks ago

City of Westminster, United Kingdom Sodexo Full time

We are seeking a highly organised and detail-oriented Project Coordinator to support our project management team. You will assist in the planning, coordination, and execution of projects across office, retail, industrial, and mixed‑use portfolios. This position is key to ensuring project milestones are met on schedule and within budget, while maintaining strong communication among internal teams, consultants, and stakeholders. Responsibilities Assist Project Managers in coordinating all phases of commercial real estate projects, from due diligence through design, permitting, construction, and closeout. Prepare, track, and update project schedules, budgets, and reporting documentation. Coordinate with architects, engineers, contractors, and vendors to ensure timely submission and review of drawings, proposals, and change orders. Maintain organised project files and documentation, ensuring data integrity in project management systems. Support the preparation of RFPs, contracts, and other procurement materials. Attend project meetings, prepare meeting minutes, and follow up on outstanding action items. Raise Purchase Orders on SAP, manage invoice review, budget updates, and financial tracking. Facilitate internal communication between leasing, design, operations, and accounting departments. Qualifications 1-3 years of experience in project coordination, construction administration, or commercial real estate. Strong understanding of project management principles. Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint). Excellent written and verbal communication skills. Strong organisational and time management abilities with attention to detail. Ability to manage multiple priorities in a fast‑paced environment. Preferred Skills Experience with budgeting, cost tracking, or financial reporting. Knowledge in using SAP. Knowledge of construction documentation, permitting, and zoning processes. Familiarity with lease language and tenant improvement coordination. Exposure to sustainability or ESG practices in commercial development is a plus. Why Join Us Opportunity to work on high‑profile commercial projects with a collaborative, growth‑oriented team. Competitive salary and performance‑based bonuses. Comprehensive benefits package and pension plans. Professional development and continuing education opportunities, Salary Competitive salary per annum plus Sodexo Benefits. #J-18808-Ljbffr